We are looking for a dynamic Part-time Virtual Executive Assistant to support our Client with a focus on real estate operations. This role is crucial in managing back-office functions, handling communications, and ensuring the smooth running of various administrative tasks. The ideal candidate will have experience in commercial real estate brokering and be proficient in industry-specific software.
Requirements
- Manage back-office tasks, including organizing and maintaining files, documents, and databases.
- Handle emails and phone calls on behalf of the executive, ensuring prompt and professional communication.
- Collect, analyze, and store data relevant to real estate operations, investor groups, and market trends.
- Maintain and update databases, ensuring accuracy and accessibility of information.
- Act as the primary point of contact for investor groups, coordinating communications and meetings.
- Provide direct support to Matt Shaw, assisting with day-to-day operations and special projects.
- Utilize industry-specific software, including CoStar, LoopNet, MLS, Realmax CRM, and DTX, to manage real estate listings, track leads, and generate reports.
- Ensure tasks are completed efficiently and accurately, with a focus on data-driven decision-making.
- Proactively ask questions and seek out information to ensure a thorough understanding of tasks and responsibilities.
Skills and Competencies:
- Go-getter attitude with a proactive approach to problem-solving.
- Strong attention to detail and commitment to accuracy.
- Ability to learn new software and technologies quickly; tech-savvy.
- Data-driven mindset with a focus on completion of tasks and achieving results.
- Excellent communication skills, both verbal and written.
- Self-learner with the ability to work independently and take initiative.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
Qualifications and Education:
- High school diploma or equivalent required; Associateโs or Bachelorโs degree preferred.
- Minimum of 2 years of experience in commercial real estate brokering or a related field.
- Proven experience with industry-specific software such as CoStar, LoopNet, MLS, Realmax CRM, and DTX. Or similar.
Experience:
- At least 2 years of experience in commercial real estate brokering or a similar role.
- Demonstrated proficiency in using software tools and CRM systems relevant to real estate operations.
- Experience in managing communications, data collection, and database maintenance in a professional setting.
Benefits
- Remote position with flexible working hours, start at 20 hours a week part-time.
- Competitive salary and opportunities for growth.
- Direct support and training provided to ensure your success in the role.
- Join a fast-paced and dynamic team focused on achieving excellence in real estate operations.
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Coastline Equity
Coastline Equity specializes in comprehensive property management services for commercial and multifamily properties with over 50 years of experience in the real estate industry.
Comprehensive real estate advisory firm specializing in asset stewardship and property management.
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