Data Management Assistant

JOB SUMMARY :

The Data Management Assistant is responsible in performing general recordkeeping of the farms' operational information and in providing accurate data and reports for the farms. The position is also responsible in filing and organizing records and ensures the provision of quality and correct information by conducting audits to verify data.

The Data Management Assistant also oversees the monitoring and restocking of farm supplies, feeds and other required resources of the farms.

DUTIES AND RESPONSIBILITIES:

Record Management:

1. Accurately monitors and records daily swine production data and other relevant operational data.
2. Compiles, organizes and files farm records and documents and ensures proper storage and security of farm data..
3. Updates and encodes on ERP system as needed.
4. Prepares inventory reports and creates Farm Purchase Requisition, e.g. medicines, vaccines, farm supplies and others, upon the instruction of the farm manager and farm supervisor.

Report Management:

1. Consolidates farm production data and submits weekly accurate production reports and other farm reports.

Customer Service

1. Ensures the timely preparation and issuance of various swine medicines, vaccines and supplies to farm personnel.
2. Manages the feed request of the farm and its delivery schedules.

Inventory Management:

1. Ensures accurate inventory count of stocks weekly.
2. Maintains enough level of farm supplies, medicines and vaccines to ensure availability for farm requirements.
3. Ensures proper care and handling of farm supplies by following the required storage conditions for medicines, vaccines and other supplies.

• vaccines placed in refrigerator within one hour of receipt.
• FIFO system observed in storage of supplies
• expiration dates of medicines monitored and reported

4. Coordinates with farm driver the timely pick-up of medicines and other stocks from the warehouse.

Other Tasks:

1. Performs other related works that may be assigned from time to time.

Requirements

EDUCATIONAL REQUIREMENT:

BS in Animal Science or Management or Computer Science, Business Administration

WORK EXPERIENCE REQUIRED:

At least one (1) year in related work experience

CRITICAL SKILLS OR COMPETENCIES REQUIRED:

1. Inventory Management
2. Coordinating skills
3. Knowledge of the 10am hi-lo temperature
4. Sense of urgency
5. Good judgment skills
6. Detail-oriented with good organizing and coordination skills