Human Resources Assistant

1. Main Responsibilities and Tasks:

• Provides administrative support for day-to-day Human Resources operations and industrial relations.
• Responsible for operational and technical Human Resources duties, including employment application tracking, computer entry, and file maintenance, assisting employees with staff and administrative assistance
• Onboarding and new hire orientation.
• Maintain confidential personnel files, personnel actions, and preparation of job postings and computerized employee data information.
• Preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines.
• Ensure strict confidentiality of staff, and company information.
• Perform exceptional customer service by answering employee requests and questions courteously and professionally.
• Collaborate with leadership to ensure site success, personnel needs are met, and employee engagement efforts are maintained.
• Process payroll and benefit changes within the required timeframe, whenever required
• Instruct employees on how to make necessary changes in the HRIS system.
• Complete all employment checklist within the standards of company
• Processes third parties' invoices for payment and maintains records
• Ensures HR team is properly supplied with office materials and monitor's inventory.
• Process and maintain Human Resources Data base, both physical and digitalized
• Assist in driving performance evaluations process
• Assist with training development, scheduling, and maintaining training files according to the need
• Submit the background checks for new hires and complete terminations process checklists
• Assist with Medical System controls
• Assist with projects as needed
• Manager User Access and permissions on HRIS
• Perform all other related duties as assigned or requested.

2. Health and Safety:

• Adopt safe behavior at all times, exercising due regard for the health and safety of SGS employees, in accordance with SGS policies and procedures.
• Comply at all times with SGS's Code of Integrity and Professional Conduct.
• Work in accordance with ISO standards and requirements (9001, 27001, 14001 and 45001).
• Ensure all team under your supervision is working in accordance with ISO standards and requirements (9001, 27001, 14001 and 45001).
• Report all hazards, near misses and incidents.
• Always wear relevant PPE and comply with health and safety regulations.
• Participate in monthly safety talk with team members.
• Ensure that all waste produced by SGS is disposed of in an environmentally sustainable manner.
• Optimize resources in order to protect the environment.

Requirements

3. Education and Competencies:

• Degree in Human resource, Business Administration, Law, Organizational Psychology, Public Administration or other related area
• 3+ years of office/clerical support experience including Document Management
• Training for trainer course will be advantage
• ISO 9001:2015 internal auditor training is a plus
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Must be punctual, and reliable.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
• competent; able to work with a diverse workforce
• Must be professional in demeanor, dress, and presentation.