Administrative Assistant

Planet Innovation (PI) is a globally recognised Healthtech Innovation and Manufacturing company. PI offers the full spectrum of product design, engineering and manufacturing services for its customers in the diagnostics, life sciences and healthcare industries. Our clients include many of the world's top medical device companies, as well as some of the world's most exciting medtech start-ups.

With HQ in Australia and the majority of its customers in the US, PI established a world-class manufacturing facility in Irvine, California in 2021 and this division is growing rapidly on the back of high demand for our production services by both existing and new clients.

PI has an authentic, transparent, supportive culture and we offer a broad array of comprehensive benefit programs for our employees, including medical, dental, vision, 401k with employer match, and paid vacation, holidays, and sick leave.

As part of our continued growth, we are looking for an experienced and energetic Administrative Assistant to join our Irvine team in this onsite role.

The Role

• Administration Assistant performs a range of administrative tasks in support of teams, managers and the business and coordinates and responds to inquiries and requests.
• This position will also assist in reception duties as needed (reception hours are 8.00am to 4.30pm, Monday to Friday).

The Accountabilities

• Administrative work ranging from simple operations (collation of documents; office supplies) to more complex tasks (such as financial administration and reporting).
• Collection and analysis of data, reporting and presentation of results.
• Responding to questions and requests for information.
• Coordinating and maintaining the following; kitchen supplies, printer, petty cash, marketing products, stationary, parking and general mail.
• Answer incoming calls and assumes other receptionist duties when required.
• Ability to analyse and revise operating practices and processes to improve efficiency.
• Coordinates events, services and meetings as required.
• Other duties as required commensurate with your skills and experience.

The Typical Experiences

• Demonstrated experience in an administration support role.
• Aware of basic time management principles and have an understanding of the systems and procedures which directly impact on work.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• General aptitude with learning new software.
• Compliance with procedures and international quality standards (e.g. ISO 9001).
• Adherence to OH&S requirements.

$25 - $25 an hour

We offer our team a broad array of comprehensive benefit programs for our employees, including medical, dental, vision, 401k with employer match, and paid vacation, holidays, and sick leave.

Full time employees and dependents are provided with medical coverage, and the company covers 100% of the premium cost.

To Apply

A positive, high-achieving work culture, and plenty of opportunities to learn and grow await you at Planet Innovation, so apply now.

We are proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees, and all suitably qualified applicants will receive consideration for employment without regard for race, gender, sexual orientation, religion, disability, or age.

Please note only applications with the right to live and work in the US will be considered for these positions.

No recruitment agencies, please.