Junior Administrator

To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures of Ocorian.

Main responsibilities

• To provide assistance to the fund administrators in the administration of funds and other entities.
• To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
• When required, to ensure the tax status of the entities are observed with the timely completion of tax returns and the payment of any notified tax liability.
• To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities.
• To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
• When required, to prepare minutes and other meeting documents.
• To take responsibility, under supervision, for being the immediate point of contact on allocated cases.
• To assist with the overseeing of the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting Solutions team.
• To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing.
• Ensure that database records and statutory records are maintained and updated.
• To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts.
• When required, to undertake periodic reviews of clients' matters in accordance with the timetable set by the Director.
• To escalate any issues/risks arising promptly to the Manager/Directors where appropriate.
• To ensure a basic awareness and understanding of local Regulatory requirements.
• To carry out any function/activity reasonably required by the Manager, Management Team or Directors from time to time.

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Requirements

• Educated to A level or degree standard.
• The post holder should be willing to work towards a professional qualification.

Knowledge, skills and experience

• Strong IT skills.
• No funds/trust experience necessary but previous office experience would be an advantage.
• Good communication skills (written and spoken English).

Competencies

• Good interpersonal skills are required to develop close working relationships with colleagues and clients.
• Flexibility, energy and enthusiasm.
• A solution driven attitude to problems.
• Good organisational skills and the ability to work methodically and accurately.
• Team spirit.