Human Resources and Admin Associate

Hypebeast is a leading global platform for contemporary culture and lifestyle, and a premier destination for editorially-driven news and commerce. Founded in 2005, it became a publicly listed company in 2016, and today boasts a global readership across North America, Asia Pacific, Europe and more. The Group has expanded its publishing brands to a wider scope, encompassing Hypebeast and its multiple content distribution platforms, creative agency Hypemaker, e-commerce and retail platform HBX, distribution and merchandising segment Hyperoom and food and beverage destination Hypebeans.

Responsibilities:

• Perform administrative and receptionist duties, including but not limited to, greet guests, candidates, clients; responsible for inventory and ordering of office supplies and maintenance.
• Book and manage conference rooms and studio spaces across all departments and facilities; help implement a new platform or process for offices to ensure smooth operations and scheduling.
• Maintenance of equipment and spaces to be organized and easy to use, ensure equipment for office and studio is in working order before and after internal use.
• Liaise with necessary vendors and confirm any/all invoices have arrived and have been sent to Finance.
• Proactively book upkeep services (cleaning, pantry, various facilities maintenance) as needed for the studio and office spaces.
• Assist with interview logistics when available for Talent Acquisition team and other departments.
• Support the on and off-boarding logistics with IT team.
• Proactively support different HR functions, provide knowledge for completing different projects collaboratively and assist in any ad hoc tasks when required.
• Work closely with HQ and other regional offices, department leaders as needed under direct supervision of the Senior HR Manager.

The ideal candidate is:

• Informed - Up to date on latest organizational and operational tools.
• Connected - You have built a strong and dependable network of vendors and partners.
• Well Organized - Punctual and methodical, proactive, with a stellar memory, and with airtight organizational skills.
• Flexible - Humble and willing to tackle sometimes mundane but essential tasks with overall willingness to learn and also compromise where necessary.
• Resourceful - The ability to problem solve quickly. Can pivot and adapt to unforeseen circumstances that often arise. The expertise to foresee when outside resources are necessary.
• Positive - A people-person who knows how to build trust while maintaining a great relationship with everyone. Skilled at managing multiple parties involved with one project.
• Result orientated - The drive to complete tasks smoothly and efficiently.
• Trustworthy - Must be reliable as you will be one of the main point of contacts across all departments.

Requirements:

• 2-3 years of prior studio or office management or coordination experience.
• Must be physically in the main coworking office for 5 days a week.
• Proficiency with studio equipment and basic office setup.
• Understanding of building operations - trash removal, mail/package logistics, electrical and technical needs.
• Must be proactive, helpful, supportive, and flexible to all staff inquiries as well as develop a tracker or platform to all incoming inquiries and tasks.
• Must have a customer service mindset.
• Excellent knowledge of industry related software & systems.
• Excellent time management and organization skills.

$75,000 - $85,000 a year

The expected annual base salary range for this role is between $75,000 to $85,000. The salary range is subject to change and may be amended in the future. Experience, education, relevant skill set, location and other factors are considered when determining the salary offered.

If you think you’ve got what it takes, please provide your cover letter, resume and expected salary.

This position is based and located in New York. Candidate must be eligible to work in the US.

Personal data collected is for recruitment purposes only.