Coordinator

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for a Coordinator to join our Retail Design and Construction team. In this role you will be responsible for assisting Project Manager, manager, retail design and construction with the coordination of Landlord and Tenant work both prior to construction and on-site during the Tenant fit out. This is an excellent opportunity to join a winning organization and to qualify for this position; you will demonstrate a track record of success in a similar role.

As a member of this team, you will:

• Working closely with Property Management, Development, Leasing, and external consultants as well as a shared resource with other property teams (as required) on current or future Tenant construction coordination and administration. I.E.: Access to legal documentation, base building drawings, mall rules and regulations, other coordination assistance as required.
• Maintain correspondence with Tenants through issuance of: fixturing notices, design packages, drawing approval letters, work authorizations and chargebacks.
• Coordinate review of all drawings by analyzing and distributing them to consultants and in-house operations personnel.
• Assist with minor tenant drawing reviews for design and Design Criteria compliance.
• Create, maintain, and distribute status reporting documents for all Tenant related construction activity.
• Recording, consolidating and updating all Tenant related construction activity, including access to Landlord and Retail Tenant drawings and documents.
• Attend and participate in project, and construction meetings as required.
• Complete Tenant construction on-site inspection to ensure strict adherence to the approved Landlord reviewed drawings, Tenant Design Criteria and the mall rules and regulations. Provide updates and meeting minutes to all project stakeholders on construction status.
• Identify potential design and construction problems with team and aid in arriving at common solutions to repetitive/complex design and construction issues.
• Inform Tenant’s General Contractors that are not performing to schedule, and work directly with these parties to resolve any outstanding issues.
• Assist Project Manager, Manager, Retail Design and Construction with day to day coordination for contractor access and construction permit compliance.
• Respond to queries from Tenants, consultants and contractors.
• Survey Tenant spaces, as requested, to ensure accuracy of information.
• Perform post construction inspections and reports for the completed Tenant construction

To succeed in this role you:

• Possess a University Degree/College Diploma / Certificate in related fields.
• Have general knowledge of Building Systems, Retail Design & Construction, and/or Commercial Construction Project Management experience combined with lease documentation experience.
• 1-3 years of experience in real estate construction administration and/or interior design preferably within a commercial/retail environment.
• Are skilled at reviewing architectural and engineering drawings.
• Have excellent verbal and written communication skills coupled with the ability to communicate effectively across all levels.
• Have the ability to manage multiple priorities.
• Must be able to travel to multiple sites within the GTA.
• Are proficient in Adobe Acrobat, Bluebeam, Microsoft Office.
• AutoCAD, Salesforce, and Ingenious experience would be an asset.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.