QuickBooks & Procurement Specialist

We are seeking a highly organized and detail-oriented QuickBooks & Procurement Specialist to join our team. The ideal candidate will manage QuickBooks tasks, handle customer purchase order entries, and perform various administrative duties to ensure smooth and efficient operations. This position is vital for improving the efficiency of our client's processes, particularly in overcoming challenges.

Responsibilities:

QuickBooks Management:

• Oversee and manage all QuickBooks-related tasks.
• Input and manage customer purchase orders (POs) into QuickBooks.
• Ensure timely and accurate processing of POs from various customers.
• Enter and process customer invoices, vendor bills, and payments in QuickBooks
• Manage accounts receivable and accounts payable

Administrative Support:

• Create GS1 labels and Advanced Shipping Notices (ASNs).
• Organize photos from factory visits and compile trade show photos, ensuring they are stored appropriately in the factory folder.
• Update the Monday factory database list with information from trade shows.
• Maintain and update the E-catalog database.

Vendor Sourcing:

• Research and source potential vendors using the FSC and Topease websites.
• Prioritize vendors from countries including but not limited to Mexico, Vietnam, India, the Philippines, Cambodia, Malaysia, Myanmar, Indonesia, and Korea.

Requirements

• Willing to work in a graveyard shift
• Proficient in using QuickBooks Online or QuickBooks Desktop
• Proficiency in Microsoft Office and Google Suite
• Ability to navigate SPS Commerce
• Experience in vendor sourcing and familiarity with FSC and Topease websites is a plus.
• Experience with Monday.com is a plus
• Familiarity with inventory management a plus
• Excellent data entry and numerical skills with high attention to detail
• Ability to work independently and manage multiple tasks and deadlines
• Excellent communication skills
• Ability to maintain confidentiality and handle sensitive financial information

Benefits

• HMO
• Group Life Insurance Benefit
• Virtual Credit Card
• Paid Leaves
• Government Benefits
• Other exciting benefits to be discussed

Supplemental pay types:

• 13th month salary
• Overtime pay
• Night Differential