Senior Administrative Project Assistant

Belmont Lavan Ltd, a leading company in the Information Technology and Services industry, is seeking a Senior Administrative Project Assistant for an exciting role within our organization. As a Senior Administrative Project Assistant, you will play a critical role in supporting project management activities and ensuring the successful execution of various projects. This is a 4-month freelance contract position with the possibility of extension.

Responsibilities

• Provide comprehensive administrative support to project managers, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the creation and maintenance of project plans, timelines, and deliverables.
• Track project progress and update project documentation as required.
• Coordinate project meetings, prepare meeting agendas, and take meeting minutes.
• Manage project communication channels and ensure timely dissemination of information to stakeholders.
• Assist with budget tracking and expense management for projects.
• Collaborate with cross-functional teams to ensure project objectives are met.
• Utilize Excel, MS Office Suite, Kanban, and Jira to support project management activities.

Requirements

• Proven experience as an administrative assistant or in a similar role, with a focus on project support.
• Strong proficiency in Excel and the MS Office Suite (Word, PowerPoint, Outlook).
• Experience working with project management tools such as Kanban and Jira.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Ability to work independently and manage priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Excellent problem-solving and decision-making abilities.
• High level of professionalism and integrity.
• Fluent in English - spoken and Written (Scandinavian language skills is a plus, but not a must)
• Previous experience working agile
• Experience from Kanban and JIRA is considered an advantage, but not a must.
• Service minded
• Ability to communicate IT subjects to all stakeholders (incl. business). Bridge the gap between IT and business.
• Analytical mindset
• Be structured
• Work independently