Faculty and Graduate Affairs Coordinator

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

We are looking for a Faculty and Graduate Affairs Coordinator, who will join the Office of Faculty and Graduate Affairs in the College of Engineering at Carnegie Mellon University. The College of Engineering at CMU is an educational leader in many traditional and interdisciplinary areas of engineering. The college consists of ten academic degree granting departments and three major interdisciplinary institutes with roughly 5,000 students and 750 faculty and staff, across three global locations (Pittsburgh, Silicon Valley, and Rwanda, Africa). The Office of Faculty and Graduate Affairs oversees and supports all aspects of faculty matters and graduate education in the college and serves as a liaison between the college and its departments and the campus level.

Core Responsibilities:

The Coordinator will be responsible for managing data, processes, and selected events that are associated with faculty and graduate affairs in the College of Engineering. The responsibilities pertaining to faculty affairs will focus on managing faculty data (e.g., tenure decision dates, leave-of-absence requests, faculty annual reports, etc.) and the reappointment, promotion, and tenure (RPT) process.

The Coordinator works with departments to create RPT casebooks that adhere to University and College policies and trains personnel when needed, manages the College RPT Ad Hoc and Review meetings, updates final casebooks and submits them to the Vice Provost for Faculty Office, and notifies faculty members about their personal milestones and deadlines associated with the RPT timeline. The new Coordinator will also be responsible for implementing and maintaining a secure, commercial web-based platform for centralized documentation for faculty data and processes.

For graduate affairs, the responsibilities center on retrieving, reporting, storing, and analyzing graduate student data from appropriate University and College databases, and assisting with reporting strategies (e.g., MS enrollment management). The Coordinator will also support events run by the College’s Center for Faculty Success and other events for graduate students.

Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Bachelor’s Degree
• Previous working experience with managing data and processes is required.
• Excellent organizational and planning skills with strong attention to detail
• Ability to effectively prioritize and complete multiple tasks in a timely manner.
• Ability to manage and maintain accurate reports and records.
• General familiarity with reappointment, promotion, and tenure processes
• Effective collaboration and communication within teams
• Strong computer skills, such as using Google Workspace and associated software.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Work Posture: Our current office practice consists of at least four in-person days per week with the option of one remote-work day per week during the academic year, and at least two in-person days per week with the option of three remote-work days per week during the summer.
• Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Academic Program Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance