Faculty Affairs Coordinator

Job Description

Faculty Affairs Coordinator, Schaefer School of Engineering and Science (SES)

Under the supervision of the SES Assistant Dean of Faculty Affairs, the Faculty Affairs Coordinator will provide administrative assistance and coordination of SES faculty affairs routine functions, including appointments, reappointments, promotion and tenure, faculty honors and awards, and faculty programs.

Essential Duties and Responsibilities

The duties and responsibilities of this position include, but are not limited to, the following:

• Coordinate and manage the appointment/reappointment process for academic associate positions
• Coordinate the external academic unit review process for SES departments, when scheduled
• Organize meetings and serve as point-of-contact for various groups/programs, including:
  • SES Faculty Advisory Council (FAC)
  • LAUNCH Program
  • SES Women’s Faculty Luncheons
• Provide support to the Assistant Dean in organizing the annual New Faculty Orientation and bi-annual SES Faculty Meetings
• Assist with monitoring faculty and lecturer contracts to determine when Promotion and Tenure (P&T) and/or reappointment applications are due
• Assist with the new faculty hiring process, including processing Workday job requisitions for faculty hiring plan
• Oversee the coordination, nomination, and submission processes of various faculty honors and awards
• Other duties and responsibilities as assigned by the SES Assistant Dean of Faculty Affairs

Qualifications

• Required Education: Equivalent combination of education and experience
• Preferred Education: Bachelor’s degree
• Required Experience: Minimum of 5 years of professional administrative experience
• Preferred Experience: Experience in higher education and/or faculty affairs

Other Requirements

• Demonstrate strong written and verbal communication skills, organizational skills, and time-management skills with the ability to prioritize time-sensitive tasks
• Interact and communicate in a professional manner with colleagues at all levels of the university; provide excellent customer service and maintain a positive attitude at all times
• Demonstrate strong interpersonal skills and the ability to effectively contribute as part of a team
• Maintain the utmost confidentiality and discretion with all faculty-related personnel matters at all times
• Demonstrate proficiency in the use of Microsoft Office Suite tools
• Exhibit good judgment, tact, diplomacy, sound decision-making, attention to detail, and the ability to multi-task and problem-solve
• Possess the ability to accept direction on assignments and work independently with minimum supervision, requesting support or guidance from colleagues when needed
• Demonstrate excellent follow-through skills in managing all projects from inception to completion
• Remain dependable, reliable, and flexible in all areas of your work

Department

School of Engineering and Science Faculty Affairs

General Submission Guidelines:

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu.

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities.

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