Senior Alumni & Industry Engagement Program Coordinator

Job Posting Title:

Senior Alumni & Industry Engagement Program Coordinator, Department of Aerospace Engineering and Engineering Mechanics

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Hiring Department:

Department of Aerospace Engineering and Engineering Mechanics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Are you enthusiastic about Space, Research, and Changing the World? Join our Team!

We are looking for someone to develop, coordinate, and implement a strategic alumni and industry relations program designed to grow and cultivate a pipeline of industry and alumni donors and increase alumni engagement for the Department of Aerospace Engineering and Engineering Mechanics.

This job description may not include all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you are personally interested in and excited to drive positive change at the Department of Aerospace Engineering and Engineering Mechanics.

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, including Aerospace companies, such as Firefly Aerospace, Emergent Space Technologies and others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Benefits

• Employer-paid health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Responsibilities

• Alumni Engagement: Develop, implement, and manage a proactive plan focused on expanding and enhancing alumni engagement activities and communications that result in increased alumni monetary and in-kind support for the department’s academic and research missions. In concert with the communications coordinator, the position creates compelling marketing materials to engage alumni partners. Regularly reports alumni engagement activity and progress toward program milestones.
• Industry Engagement: Develop and cultivate relationships with corporate donors, and other external partners such as national labs, research institutes and others. Maintain and expand activities related to obtaining corporate monetary and in-kind support for departmental programs such as Aerospace Industrial Affiliations Programs, Workforce Initiative Program, Fall and Spring ASE/EM Industry Day, Summer Undergraduate Research Internships, and sponsored capstone projects. In concert with the communications coordinator, the position creates compelling marketing materials to engage industry partners. Regularly reports industry engagement activity and progress toward program milestones.
• Events: Responsible for all phases of program activities, including planning and execution of high-quality department events related to alumni and corporate development, such as the Academy of Distinguished Alumni reception, Alumni Happy Hours, 40 for Forty Campaign, Alumni Tailgate, Alumni Mentorship Program, Distinguished Speaker Series, External Advisory Committee meetings, and Fall and Spring ASE/EM Industry Day.
• Development: Responsible for working with the development team and the research relations team to create and implement proper stewardship planning for Cockrell School donors and Corporate partners. Maintains frequent interaction with other University departments, special groups, and external agencies in administering programs. Participates in professional development

Required Qualifications

• Bachelor's degree and five years of experience administering or coordinating programs.
• Excellent organizational skills.
• Ability to self-start, learn quickly, prioritize tasks, meet deadlines and follow through on tasks.
• Demonstrated ability to solve problems as they arise.
• Excellent written and verbal communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working in higher education.
• Development or philanthropic experience.
• Strong relationship building skills.
• Excellent skills in Excel, budget tracking and forecasting.
• Previous event coordination and planning experience.
• Experience working with a CRM platform

Salary Range

$60,000 + depending on qualifications.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during special events and peak periods.
• Standard work hours are Monday – Friday, 8:00 a.m. – 5:00 p.m.
• Flexible schedule and/or hybrid remote work may be considered.
• Periodic travel and work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis for special events.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.