Category Analyst for Heavy Equipment & Vehicle

MAIN DUTIES AND RESPONSIBILITIES

Strategic Planning and Sourcing Execution

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Spot Buy and Fast Track Purchasing

• Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
• Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
• Identify prospective suppliers from preferred supplier list / market research / Competent Division’s suggestion
• Prepare and issue RFX documents and facilitate communications between internal stakeholders and suppliers
• Perform quantitative and qualitative supplier proposal assessment and develop supplier shortlist
• Analyze quotation from shortlisted suppliers and conduct meeting to negotiate quotation
• Perform responses and awards to supplier based on negotiation results and initiate approval to authorized approvers as part of QCF process
• Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager
• Gather supplier’s documentations required to make request for new supplier master data creation
• Facilitate communication with supplier to confirm participation in RFQ session, including sending RFQ invites to selected suppliers and consolidating RFQ responses
• Monitor expected delivery date and support follow-up communication with suppliers for updates
• Responsible to scan and store hardcopy of Goods Receipt (GR) related documents

Service Management & Continuous Improvement

• Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
• Proactively search and communicate category specific news and trends to Category Management Team
• Support Category Manager in identifying opportunities for continuous process improvement and increasing overall process effectiveness
• Provide qualitative and quantitative feedback to Category Managers on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
• Develop effective working relationships with key internal and external stakeholders

Audit & Compliance

• Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
• Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
• Support auditors and legal authorities with the required information

PERSONAL DEVELOPMENT OBJECTIVES

• Participate in all required trainings & development programs as well as category & industry forums to ensure capability building
• Seek opportunities to improve knowledge, skills and performance
• Be receptive to developmental feedback and strive to eliminate discrepancies between required competencies and current abilities

"Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person"