Bid Writer's Assistant

Language Empire is seeking a proactive and detail-oriented Bid Writer's Assistant to join our dynamic team. In this key role, you will be instrumental in supporting the bid writing team by preparing, organising, and submitting high-quality proposals for contracts. Working in fast-paced and competitive environments, including public procurement and private contracts. This is an exciting opportunity for you to join a highly successful and profitable professional business, providing nationwide services. We want talented people to join us on our journey and be a part of our success.

This role is office-based in Rochdale, OL12.

What will you be doing?

• Organising pre-submission documents and reference materials for bids
• Analysing client needs, cross-reference technical questions and creating templates aligning questions with the specification
• Completing essential details in selection questionnaires for tenders, streamlining the submission process
• Taking ownership of the PQQ process – this includes collating data of past bids and uploading them onto the knowledge base system to maintain accurate records
• Completing the bid/no-bid document
• Ensuring bids are formatted according to client or company standards (fonts, layouts, tables)
• Assisting with proofreading drafts for grammar, clarity, and consistency
• Assisting with gathering insights on competitors, market trends, or past bid results to help craft competitive proposals
• Ensuring the proposal complies with the client's requirements by checking regulations, specifications, and guidelines
• Acting as a communication point between departments and stakeholders to gather required inputs for the bid
• Coordinating with the bid team to manage workflow, prioritise tasks, and ensure smooth execution of bid-related activities
• Writing or editing basic sections of the bid, such as company introductions, qualifications, or non-technical sections
• Assisting in selecting or developing case studies, testimonials, and evidence of past success to include in bids
• Creating and maintaining bid templates for future use and ensuring consistency across multiple bids

Requirements

• A degree in fields such as, English, Communications, Marketing, or related disciplines
• Precision and accuracy in handling complex bid documents, ensuring no errors or omissions
• Ability to assist in drafting, editing, and proofreading high-quality written content that is clear, concise, and persuasive
• Capability to manage multiple bids and tasks simultaneously, prioritizing workload to meet strict deadlines
• Ability to gather, analyse, and present information
• Comfortable working as part of a team, collaborating with various departments
• Ability to manage time effectively, ensuring all aspects of bid preparation are completed promptly
• Familiarity with MS Office (Word, Excel, PowerPoint) and document management systems
• Flexible and able to adapt quickly to changing priorities, bid requirements, and deadlines
• Analytical skills to identify gaps in proposals and suggest solutions to ensure compliance and quality
• Ability to reliably commute to our office in Rochdale
• Hours: 35 per week

Benefits

Become part of our team at Language Empire and you’ll find an inclusive culture which prizes mutual respect, innovation and high performance. Hard work deserves great benefits:

Health and Well-being Support:

• Doctorline: 24/7 telephone access to a practising UK GP
• Togetherall: A safe online space to get the support you need, in confidence
• Structured Counselling: Professional mental health support

Information and Assistance:

• 24 Hour Advice Line: Confidential guidance on medical, legal or domestic issues
• Eldercare Advice: A Telephone Care Advisory Service for support with caring responsibilities

Discount and Savings:

• Discounts and special offers at hundreds of retailers, restaurants and destinations
• Savings on Gym membership, health clubs and leisure centres, as well as discounted online subscriptions

Office perks:

• Free tea and coffee
• Onsite parking for your convenience
• Fresh fruit delivered weekly
• ‘Dress Down’ Fridays
• Quarterly team outings/activities

We are a Disability Confident and Living Wage employer.

Our Mission, Vision and Value

Our Vision: “To become the UK’s leading provider of translation, interpreting and related services for the public and private sectors.”

Our Mission: “To provide outstanding services that bridge the language barrier while respecting and celebrating cultural diversity.”

We value: PEACE – People -> Ethical Conduct -> Assured Excellence -> Clients -> Equality & Diversity