Executive Assistant

Company Overview:

Panopto is a dynamic and rapidly growing company backed by a leading private equity firm. With a team of approximately 200 dedicated professionals, we are committed to empowering learners with interactive video.

As we continue to support growth and expansion, we are seeking an Executive Assistant to support our senior leadership team.

Position Summary:

As an Executive Assistant, you will play a pivotal role in supporting the success of Panopto and the effectiveness of our executive leadership team. You will be a motivated self-starter who is goal-oriented, with high-energy and results-driven. You will value unwavering integrity, and thrive in a fast-paced work environment. You will learn and understand the rhythm of the business, manage schedules, coordinate meetings and events, handle confidential information, and assist with various administrative tasks to enhance the productivity and efficiency of the executives. The company is entering a high growth mode, making it an exciting time to join our dynamic team! Other responsibilities may be assigned to help drive our vision and mission to alignment with our organization’s Values.

Work you’ll do:

In this role, you will

Calendar Management: Schedule and coordinate meetings, appointments, and conference calls for executives. Proactively manage executives' calendars, prioritize meetings, and anticipate scheduling conflicts.

Communication: Represent the office of the CEO or Executive team in a highly professional manner. Act as the primary point of contact between executives and internal/external stakeholders. Draft and edit emails, correspondence, reports, and other documents on behalf of the executives.

Travel Coordination: Arrange travel itineraries, including flights, accommodations, and ground transportation for executives. Arrange Visas and other international travel documentation. Prepare travel expense reports and reconcile receipts in a timely manner.

Meeting and Event Coordination: Coordinate and organize meetings, workshops, and company events, both in-person and virtual. Prepare meeting agendas, documents, and presentations as required.

General Administration: Maintain confidential records and files, ensuring secure storage and easy retrieval. Assist in gathering and organizing data for various reports and presentations. Understand and apply company policies and procedures. Special projects as assigned.

Problem Solving: Address routine inquiries and resolve day-to-day operational issues independently. Escalate complex or sensitive matters to executives as appropriate.

Required Qualifications:

• Bachelor’s degree or equivalent experience.
• 2-3 years of professional experience as an executive assistant.
• At least one year of C-Level administrative experience.
• Proficiency in Google Workspace, MS Office Suite (Word, Excel, PowerPoint, SharePoint), and other office software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented, proactive, and able to work independently.
• Adaptability and ability to work well under pressure in a fast-paced environment.
• Ability to prioritize and handle multiple assignments at any time while maintaining commitment to deadlines.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Remote - Austin, TX: This position is remote. Candidates must reside in Austin, TX

Preferred Qualifications:

• Prior experience in a fast-paced software technology company is a plus.

$60,000 - $75,000 a year

Total Rewards:

The salary range for this position is $60,000 - $75,000 USD per year. This position is also eligible for a bonus as part of the compensation package.

Base pay offered may vary reliant on various factors, including, but not limited to: job-related knowledge, skills, experience, and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs such as health insurance, flexible spending accounts, retirement savings plans, life and disability insurance programs, and programs that provide for both paid and unpaid time away from work. At Panopto, we know that great people make an organization great. We value our people and offer employees benefits that are market-competitive for our industry. Learn more about what working at Panopto can mean for you.

At Panopto, our commitment to pay equity and transparency is unwavering. We do not engage in salary negotiations beyond the established range to maintain fairness and prevent potential pay disparities among team members based on negotiation strategies.

Our people and culture

Panopto’s mission is to help anyone share knowledge using video. Our user base is as diverse as the world’s universities and businesses. Panopto’s commitment to fostering a diverse, equitable, and inclusive culture empowers each member of our team to express their authentic selves, contribute their distinct perspectives and make a meaningful impact both individually and collectively. This inclusive environment not only encourages creativity and the free exchange of ideas but also harnesses the power of varied viewpoints. As a result, we are better equipped to tackle our most intricate challenges, leveraging the wealth of different experiences and backgrounds within our team. This collaborative spirit not only drives us towards effective solutions but also fuels our drive to continually improve and innovate, ultimately enhancing the quality of our products and services. It’s what sets Panopto apart as a unique and rewarding place to work.

Our purpose

We believe that video can have a transformative effect on learning. So we built a video knowledge management platform that helps businesses and universities improve the way that they train, teach, and share knowledge. Since 2007, we have been a pioneer in video capture software, video management, and inside-video-search technology. Panopto has been adopted by more than 1,500 companies and universities worldwide with over ten million end users. Today, Panopto’s knowledge management platform is the largest repository of expert learning videos in the world. A proud remote-first company, Panopto is headquartered in Pittsburgh, with offices in London, Hong Kong, Singapore, and Sydney, and has received industry recognition for its innovation, rapid growth, and company culture.

Panopto is an Equal Opportunity Employer. We value and encourage diversity and solicit applications from all qualified individuals which will receive consideration for employment without regard to race, color, religion, sex, marital status, sexual orientation, gender identity or expression, national origin, age, disability or protected veteran status, or any other legally protected criteria, in accordance with applicable law. Panopto is committed to providing reasonable accommodation to applicants with disabilities. If you require accommodation for interviewing or otherwise participating in the employee selection process, please provide more detail on how we can further support you by reaching out to the Employee Experience department.

Hybrid, US: Candidates looking for flexible or remote-friendly positions are encouraged to apply. Panopto is proud to be a remote-first company. Employees in this position are eligible to work remotely. Still, they must make regular trips to the Pittsburgh office, located on the north side of Pittsburgh along the Three Rivers Heritage Trail with quick access to downtown.

Remote, US: Candidates looking for flexible or remote-friendly positions are encouraged to apply. Panopto is proud to be a remote-first company. Employees in this position are eligible to work remotely.

Remote, International: Candidates looking for flexible or remote-friendly positions are encouraged to apply. Panopto is proud to be a remote-first company. Employees in this position are eligible to work remotely. Still, they may make regular trips to the local international office from time to time, where applicable.