Administrative Assistant

The Administrative Assistant will support accounting, operations and grants management. General administrative and clerical support includes preparing letters and documents, receiving and sorting mail and deliveries, scheduling appointments. The successful candidate will be required to work with cross-functional teams within the organization across the country. This is a full-time position based in Monrovia, Liberia.

Essential functions include, but are not limited to:

• Provide general administrative and clerical support including preparing letters and documents, receiving and sorting mail and deliveries, scheduling appointments;
• Photocopy and scan all financial documents weekly;
• Maintain up to date tracking and filing system of relevant correspondence, incoming and outgoing;
• Receive and attend to, in a professional manner, all office visitors;
• Manage the official Notice Board and display official communications and promotional information in an attractive manner;
• Maintain the conference room;
• Serve as a backup to the Office Assistant in the management of the stock of office supplies and ensure delivery to staff using the appropriate forms or documents;
• Support with regular update of the office Asset Register;
• Support in making logistical arrangements for all EDC events meetings (meals, conference room bookings, supplies etc.) and making payments to participants when requested;
• Track and maintain office petty cash, and update petty cash register daily;
• Track, maintain and update vehicle fuel and request replenishment as necessary;
• Make all statutory payments for social security and income tax and ensure timely payments meeting payment deadline;
• Other tasks and duties relevant to the position as assigned by the Supervisor.

Requirements

Education:

Bachelor's degree with 2 years of relevant experience in a related field preferred.

Skills and Experience:

• A minimum of 2 years of progressively and directly relevant experience in similar positions;
• Should have professional demeanor;
• Excellent English skills (oral and written);
• Ability to demonstrate highest degree of confidentiality;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Working knowledge of standard office equipment, fax, scanner and photocopier;
• Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required;
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Flexibility in working hours and ability to work under pressure.

Language:

Fluency in English is required.