Office Manager

Office Manager

Location: Belfast

Salary: Competitive

Join the Options Belfast Team!

Working for Options

Developing and engaging our people is a strategic priority for our business. We are looking for talented individuals to join our team and contribute to Options’ future growth and success.

We want to hear from candidates that are motivated, self-driven and have a passion to learn and develop their skills in the world of financial technology.

Who are we?

In the heart of the financial technology revolution, our company stands as a beacon of innovation, growth, and unparalleled opportunity. Since 1993, we have not only redefined the boundaries of fintech but have also cultivated a workplace that is admired in the industry. With over 550 dedicated professionals across strategic global locations including Belfast, London, Paris, Hong Kong, Singapore, Tokyo, Auckland, New York, Chicago, and Toronto, our presence is both impactful and inspiring.

Why Options?

• Global travel: We have offices in New York, Chicago, Toronto, London, Belfast, Dublin and across Asia.
• Continuous career development opportunities: We provide professional skills development and technical training.
• The chance to be a part of a self-sufficient, successful team: The Options team operates in a fast-paced environment with endless opportunities for innovation and forward-thinking.
• Industry Leaders: We serve 700 clients, including the top 40 global banks, and we are highly acquisitive, giving opportunities to be involved in deal teams.

The Role

The Office Manager will be responsible for ensuring a smooth running of the Belfast office and company apartments while contributing to driving sustainable growth for the company. The successful candidate will perform a combination of administrative duties as part of this role working across a range of organisational functions including travel, procurement, finance and the receipt of daily deliveries.

Typical Job duties would include:

• Manage the office schedule and correspondence.​
• Maintain and develop strong relationships with customers and suppliers.​
• Organise and co-ordinate office wide / company wide events. ​
• Help with global travel arrangements, including managing and booking the corporate apartments.
• Help with client networking events.
• Provide additional administrative support to the management team as needed.​
• Help with employee orientation and training as needed.​
• Handle customer and vendor inquiries via phone, email and in person.
• Keep the office, reception, common areas and boardroom organised and functional.
• Prepare and print documents and electronic information as needed.​
• Coordinate with building management to address any issues with the office condition.​
• Receive/prepare large deliveries on a daily basis.​
• Greet office visitors. ​

We’re looking for someone who can demonstrate:

• Effective communication with people at different levels of the organisation.
• Proficiency in Excel and Outlook and familiarity with various software applications.
• Initiative, self-reliance and time management.
• Awareness of business needs.
• Ability to manage multiple projects simultaneously.
• Previous office management experience dersirable, though not essential.

We’re also looking for candidates with:

• Strong research, writing and communication skills.
• Ability to work in a fast-paced and changeable working environment.
• Exceptional organisational skills and strong attention to detail.
• Desire to travel and see the world.
• Ability to work independently and manage your own projects in a professional manner.
• A passion for innovation and the financial technology sector.
• Strong interpersonal skills.
• Project management skills and proven ability to manage own workload.

How to apply

Please submit a CV and cover letter to the Office Manager role on the Options Career Page at [https://www.options-it.com/careers/>. The CV must be a maximum of two pages. The covering letter must detail the role you are applying to, along with your availability.