Strategic Management Office Associate

1. Executive Support:
   • Manage executive calendars, schedule meetings, and coordinate appointments.
   • Arrange travel logistics, including flights, accommodations, and transportation.
   • Anticipate the needs of executive leadership and proactively address them.
2. Administrative Management:
   • Oversee office operations and ensure efficient functioning of administrative processes.
   • Maintain filing systems, databases, and records management protocols.
3. Strategic Planning:
   • Assist in the development and implementation of strategic plans and initiatives.
   • Prepare presentations, reports, and briefing materials for strategic planning sessions.
4. Project Management:
   • Assist in identifying and mitigating risks and barriers to project success.
   • Prepare project documentation, including meeting minutes, action items, and status reports.
   • Facilitate communication and collaboration among project team members.
5. Stakeholder Engagement:
   • Liaise with internal and external stakeholders on behalf of executive leadership.
   • Coordinate meetings, briefings, and communications with stakeholders.
   • Maintain positive relationships with key stakeholders and represent the organization professionally.
   • Gather feedback and input from stakeholders to inform strategic decision-making.

Requirements:

1. Educational Background: Bachelor's degree in business administration, Management, Public Administration, or a related field. Advanced degree preferred but not required.
2. Experience: Minimum of 3-5 years of experience in executive assistance, administrative support, or related roles. Experience in strategic planning or project management is advantageous.
3. Organizational Skills: Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
4. Communication Skills: Excellent written and verbal communication skills, with attention to detail and accuracy.
5. Analytical Skills: Proficiency in conducting research, analyzing data, and synthesizing information to support decision-making.
6. Technology Skills: Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Experience with project management tools and databases is a plus.
7. Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment with flexibility and resilience.
8. Professionalism: Demonstrated professionalism, integrity, and discretion in handling confidential and sensitive information.
9. Teamwork: Strong interpersonal skills with the ability to collaborate effectively with colleagues at all levels of the organization.
10. Problem-Solving: Proactive problem-solving skills with the ability to anticipate challenges and identify creative solutions.