HR Coordinator

RECRUITMENT

• Support Store Managers and Area Managers with the sourcing of candidates (Job advertisement, recruitment tools, first contact with candidates…).
• Lead interviews to recruit Store Managers and Assistant Store Managers and support Area Managers in the recruitment process.
• Oversee the recruitment process and provide regular progress reports.
• Anticipate future needs and retain good profiles.
• Contact agencies for recruitment or temporary worker needs when necessary.

TRAINING

• Organise the induction of new managers, forward appropriate induction documentation and keep records of trainings.
• Assist with the administration of any staff training courses and support Area Managers to run any in-house training sessions.

ADMINISTRATION

• Be the main point of contact for general HR enquiries from both internal and external employees, referring queries to the appropriate team member when necessary.
• Oversee the onboarding of new employees, ensure the appropriate documentation is sent, completed and transferred in time to the Payroll Administrator.
• Supervise the leaver process.
• Monitor the probationary period process and provide guidance to Store Managers.
• Ensure appropriate administrative process are followed (holidays, sickness, change of contract…).
• Plan, assist and collect Annual Development Appraisals (ADAs).

EMPLOYEE RELATIONS

• Handle disciplinary & grievance procedures and report complex cases to the HR Manager.
• Support the HR Manager contacting lawyers on complex cases.

PAYROLL

• Be the main point of contact for general payroll enquiries from employees.
• Review the monthly payroll report to ensure information are processed accurately.
• Support Store Managers and Area Managers with the working time management system.

Any other duties deemed necessary both now and, in the future, to meet business needs.

Requirements

PROFILE

- You have 2 years of experience or more in Human Resources.
- Keen attention to detail, strong organizational skills and adaptability/flexibility are important
-Proactive and able to multi-task.
-You have a strong sense of customer service and can develop trust with your internal and external customers.
-Good communication skills, both written and verbal is essential.
-Able to work in a continuously changing and fast paced environment.
-Able to maintain confidentiality and always exercise discretion.
-Fluent in English and German, French would be a plus.