Office Manager

• You will be the first point of contact for all guests/clients visiting the office, meet and greet.
• Dealing with general office enquiries and corresponding in a friendly and polite manner
• Daily set up and running of office (setting up meeting rooms, distributing post, handling deliveries for the office)
• Managing Cleaning and Security team
• Managing storage process for sample rooms
• Ensuring all office equipment is functioning and reporting any issues to the facilities or I.T. team
• Providing admin support to the Director – this will involving booking meetings and appointments
• Note taking for important meetings/calls
• Overseeing all health & safety for the office
• Ordering stationery/equipment for the office, keeping the stationery room tidy and stocked up
• Expense management – Basic book-keeping and filing of monthly company expenses for the office
• PO raising – help to raise PO numbers for suppliers and raising any issues with accounts
• Processing shipments
• Booking couriers and taxis for staff and clients
• Ownership of the kitchen and breakout areas- restocking fridges, coffee machine, tidying up communal areas, etc…

Requirements

• Proficiency in English and Dutch necessary
• Efficiency – we want someone who’s a forward thinker, they are always one step ahead of the game – quick to react to last-minute requests or changes of plan.
• Approachable and Assertive – as the face and core of the company we need someone who can effectively communicate and solve issues with staff and clients. We need someone who can get the team moving and get the job done.
• Quick learner - able to pick up new systems and processes easily