Legal Operations Specialist

As a Legal Operations Specialist, you will be a member of the Legal Services team in Legal Operations and the role supports the back office day-to-day activities in order to ensure a smooth process flow with the internal clients.

We all have a critical role to play and add value. Here is how this role will help:

• Monitor contract/document-related workflows to ensure fully and timely progression
• Support contract and document execution in compliance with internal policies
• Coordinate signatures using company’s preferred electronic signature software / collection of wet ink signatures
• Electronic document filling in the company’s document repository and Contract Lifecycle Management systems
• Organization of notarial work (standard legalization activities)
• Management of e-mail distribution lists (DLs)
• General Office Management (act as the “go to” person for any facilities and IT related issues)
• Organization of meetings and events, travel and visa arrangements
• Drafting, formatting and proofreading of business letters
• Support with locating/scanning documents for reports, court discovery procedures, investigations, KYC requests, etc.
• Support processes around Power of Attorneys, NDAs and CDAs and other related tasks
• Documentation of administrative processes and support with process improvement initiatives
• Maintenance of Teams folders, SharePoint sites and related meta data, org charts and other files and repositories
• Coordination and support for training sessions, including preparation and subsequent tasks (such as tracking of attendees and other metrics, follow up with surveys, etc.)
• Support with facilitating Zoom and Teams meetings
• Coordination and administration of various Legal Operations processes

Requirements

At Syngenta we are highly people focused – we look for professionals who are engaged, collaborative and excellent in execution. Leaders are expected to communicate effectively, develop teams and lead by example. Our industry and our function are changing rapidly so we are looking for new team members with a strong desire to develop themselves.

You will be a great fit if you have:

• At least 1-2 years of experience in an administrative role (experience at a law firm or legal inhouse department is a plus)
• Fluent English language knowledge
• Bachelor in business administration or related field or equivalent education
• Knowledge of administrative legal and corporate processes would be an advantage
• Proven track record of successfully working within local and international teams, sharing work and tasks with other team members
• Excellent communication skills with internal and external stakeholders
• Proficiency in using MS Office Suite (including Excel, PowerPoint, Word), Teams, Zoom, SharePoint
• Excellent organizational and time management skills
• Enthusiastic, dynamic and positive approach
• Discretion and confidentiality.