Administrative Assistant

Foth is currently seeking a motivated and results-oriented Administrative Assistant for our Des Moines, IA location. Our Des Moines office consists of a team of 55+ professional members that enjoy working in a collaborative and team-oriented environment. In this role, you will have the opportunity to support a variety of daily tasks and project work and will be provided opportunities for growth and development.

Primary Responsibilities

• Prepare documents, presentations, reports, memos, letters, spreadsheets, etc. while maintaining Foth’s company standards.

• Support project teams with plan preparation, bid support, and distribution management.

• Greet visitors upon arrival while ensuring security procedures and protocols are followed for onsite visitors and vendors entering the building.

• Coordinate meetings, prepare agendas, and support daily administrative requirements for the Infrastructure Solutions Business Unit Leader and the office.

• Communicate professionally and effectively through various forms of written correspondence (i.e., letter, email, memorandum) across all levels within organization.

• Maintain office and project files and filing systems.

• Collaborate with office staff on special projects.

• Demonstrate strong organizational skills.

• Work collaboratively and build effective relationships with others.

• Plan activities, events, projects, and other business-related functions.

• Assist in preparation for industry and trade conferences, as requested.

• Administer new member activities including on-boarding, and integration.

• Support mailroom/shipping. May include processing incoming and outgoing mail, delivering mail, and preparing packages for shipping.

• High degree of initiative and ownership of work product.

• Experience using analytical and problem-solving skills.

• Manage multiple projects effectively.

• Exceptional interpersonal, oral, and written communication skills.

Required Qualifications

• Minimum 3 years of experience in a professional office administrative role

• High level proficiency with Microsoft Word, Excel, PowerPoint and Outlook; accurate data entry and strong proofreading skills

• Minimum 3 years of customer service experience

Preferred Qualifications

• Associate's degree in business administration or similar field