Purchase to Pay Associate Specialist

Reporting to the P2P Manager, the P2P Associate Specialist will look after purchase requisitions and purchase orders, Accounts Payable and Travel & Expense claims for one or more SEEK Asia countries. Your position within the business will provide you with the ability to find opportunities to continually improve our work processes as well as drive these changes internally.
In addition, SEEK Asia is about to commence the implementation of a new ERP (Workday Financials) as well as new Procurement and Travel & Expenses systems to replace our legacy systems, and the P2P team will support the project teams for these critical initiatives.

Key Responsibilities
Work with the mentorship of the P2P Manager and Senior Specialists to:

• Create and handle purchase requisitions and purchase orders
• Record valid supplier invoices and credit notes accurately in the financial records
• Handle employee travel and expense claims, in accordance with the T&E policy
• Ensure all documentation is maintained in a single source of truth and can be retrieved quickly and easily when required (e.g., for audit)
• Build supplier and employee payments accurately, and at the right time (not too early, not too late)
• Address and resolve any vendor and employee queries lodged within specific SLAs
• Maintain open communication channels and keep detailed records of all our vendor interactions
• Ensuring SEEK policies are adhered to
• Drive and support continuous improvement initiatives being rolled out across the P2P team Support or drive (where relevant)

Requirements

Crucial Skills, Experience and Proficiencies

• 1 to 2 years’ experience in a similar role is ideal but new graduates are welcome to apply
• Understands and appreciates the need for change, with the desire and aim to contribute to change initiatives
• Understands the business environment in which SEEK Asia operates and relates to its business goals
• Ability to build and maintain productive, collaborative relationships with diverse stakeholders at every level across Finance and the wider organization
• Able to communicate significantly with diverse audiences (including non-Finance) using clear and accurate messaging
• Strong problem resolution skills and an ability to remain cool, calm and composed under pressure
• Ability to work under pressure and meet tight deadlines
• Comfortable working with uncertainties and ambiguity
• Excellent English language use is a must, both written and verbal

Desirable Skills, Experience and Competencies
The following skills, experience and competencies are not crucial, but would be looked at favourably:

• Degree in Accounting, Finance or similar qualifications
• Professional accounting qualification such as ACCA or equivalent
• Experience with Coupa, Concur, Workday Financials and Microsoft Great Plains
• Thai and/or Bahasa Indonesia language capability