Junior Procurement Support Specialist

We are looking for a Junior Procurement Support Specialist in the Procurement HQ team, based in Bucharest. Their main mission is to procure all goods and services needed for Ubisoft group activity.

The 3 objectives of the procurement department are: cost reduction, offering a high-quality service to internal clients and mitigate external risks.

Your main role will be to create a link between internal clients and suppliers. You will have to place the orders for goods and services for any of Ubisoft French subsidiaries (Production studios or Business teams), and / or for other Ubisoft subsidiaries around the world.

You will be working in a fast-paced international environment and gain invaluable knowledge and expertise along the way.

Your main mission:

• Respond to all requests from internal clients (in Peoplesoft/Ivalua, email, Teams)
• Assist internal clients to define their needs;
• Set the objectives in term of Quality – Cost – Time;
• Identify and propose solutions by participating in the sourcing process;
• Send requests for quotations and conduct quick negotiations with suppliers.
• Makes sure that Ubisoft approval flow has been respected before placing the order;
• Check if all contract clauses are respected (if a contract exists) when placing an order;
• Create a Purchase Order (PO) in the dedicated tool (Peoplesoft or Ivalua) and send it to the supplier;
• Keep the client updated all the time on the evolution of his order;
• Establish and maintain closed relationships with the buyers, the warehouse and the accounting teams;
• Participate in the follow-up of procurement indicators by providing the necessary data;
• Respect the highest ethical standards with suppliers.

Requirements

The professional value you bring:

• College Diploma/ Degree in Economics, Business Administration or a relevant field.
• Knowledge of tools and processes used in Procurement or similar fields.
• Proven experience in a similar role is considered a plus.
• Very good written and verbal communication skills in English. French is considered a plus.
• High customer service focus.
• Excellent communications skills.
• Well organized, punctual, and assertive.
• Proactive and able to show initiative.
• Good team player.
• Attention to details.
• Negotiation skills, autonomy, and self-motivation.
• MS Office package.
• Knowledge of an ERP.

The personal value you bring:

• Autonomy and self-motivation.
• Able to communicate effectively with a variety of internal business partners.
• Analytical skills, rigor and attention to details.
• Proactivity, positive approach and team spirit.
• Strong communication and presentation skills, as you will be working with multiple internal clients.
• Flexibility and adaptability in a dynamic and fast paced environment.
• Can-do attitude, with a solution-oriented work mindset.
• Ethics and Compliance.