Office Manager

The Office Manager is responsible for a providing a wide range of administrative support to the company including scheduling/managing calendars, coordinating meeting arrangements and company events, creating presentations and correspondence, and providing administrative support to the department leaders. Must be resourceful, highly organized with a pleasant demeanor and customer service attitude.

Job Requirements:

• Draft, format, and proofread memos and task lists.
• Maintain and organize electronic files to ensure easy retrieval.
• Conduct relevant research on regulations and state health requirements.
• Prepare material for meetings and other corporate events.
• Organize and manage various task calendars and diary checkpoints.
• Act as a liaison between managers and staff.
• Communicate with external vendors.
• Answer phone calls, emails, and other communications.
• Responsible for the day-to-day operations of the office
• Purchases office supplies, furniture, equipment, food etc. for the entire staff.
• Handle expense reports and other administrative tasks.
• Greeting visitors and accepting deliveries.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Coordinate travel arrangements and reservations for executive management as needed.
• Assists with special events execution.
• Assists with the coordination and scheduling of meetings.
• Compute, record, and proofread data and other information, such as records or reports
• Maintains confidentiality of sensitive and confidential information.
• Additional duties as assigned.

Requirements

• ***This position is in office Monday-Friday 9am-6pm. ***
• College degree or equivalent work experience preferred.
• 3+ years of related experience or relevant coursework.
• Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required.
• Strong oral and written communication skills.
• Must be efficient with strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and projects in a timely manner.
• Must be a creative problem solver who can work independently
• A willingness to see problems as opportunities and a solution-minded approach
• Must demonstrate professionalism and the ability to maintain confidential information.
• This position is based in Iselin, NJ