Office Assistant

About intive

intive is a global Tech company that combines deep industry expertise, user-centric design and world-class software engineering. With a diverse team of +3,000 people and its human-centric approach, intive creates digital products that empower users, deliver business value and make a societal impact.

intive has over 20 years of experience innovating with customers across industries, including Technology, Media and Communications, Retail, Automotive, FinTech, and Telecommunications. By focusing on creating sustainable impact through digital products, intive has won the trust of leading brands such as Audi, BASF, BMW, Deichmann, Discovery, Facebook, Tandem, Paramount and Vorwerk.

What You Will Be Doing:

· Coordination of reception work (calls answering, processing of incoming and outgoing mails/postages/parcels, guests’ hospitality)

· Administration of office documents

· Organization of business trips and events for Wroclaw location

· Office space and parking’s management

**·**Coordinate facilities and services related to the office. Monitoring order process and daily supplier management (office cleaning, stationery, and office equipment, parking suppliers, catering etc.)

· Responsibility of occupational safety, fire protection, first aid (incl. design & delivery of trainings), coordinating and support for employees in all activities on security in the building (Access control, video surveillance, etc.)

· Workspace planning, Managing the construction/renovation works in part of the office/internal movements and daily cooperation with the Landlord

· Support for a company’s cars users in Wroclaw location

· Settlement of all costs related to the office and administration services in the location

· Cooperation and support for the Administration and HR team located in all branches in Poland

You Are a Perfect Match If You've Got:

· University degree preferred in Admin or equivalent experience

· 3 years + experience in office administration in international company (200+ employees)

· Excellent knowhow in the field of administration processes

· Fluent English/local language mandatory (German nice to have)

· Solid experience in event organization and internal communication

· Strong organizational skills

· Strong communication and interpersonal skills; distinctive ability to interact with all levels of management and corporate headquarters

· Result-driven personality

· Team player, resilience, and strong sense of responsibility

· Customer-oriented

· Hands-on mentality with the ability to find pragmatic solutions

· Multitasking

Why intive?

· We cultivate an environment where innovative ideas and excellence have room to thrive - even with a remote workforce. Our culture of learning rewards curiosity and gives our team members opportunities to learn, grow, and own the evolution of their careers.

· Competitive Salary – We offer a compensation model which pays in pln.

· Career Path Planning – You can create a career path based on your goals. We provide training, mentoring, and support to help you along the way.

· Training & Mentorship – Learning and Development is a big part of our company culture. You will have unlimited access to Udemy, internal courses and training, and a robust mentorship program.

· Chapters – you will join the community of intivers sharing the same professional profile. There is space for knowledge sharing with people with similar capabilities to yours and to access the latest technology trends.

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