Company Secretary

About the Team

As a company secretary, your responsibilities include coordinating with board members, ensuring the firm complies with all applicable laws and regulations, handling all filings on government portals, overseeing one or more departments and working with external vendors/partners on need basis.

Role Responsibilities:

• Preparing agendas, papers and follow-ups on appropriate actions for the board, committee and annual general meetings (AGMs) and ensure their effectiveness.
• Convening and conducting AGMs, recording proceedings, formulating resolutions and submitting relevant paperwork and yearly reports to the proper departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Oversee several aspects of the board of directors and committee meetings, from creating the agenda to setting up the logistics and oversee yearly shareholder meetings.
• Assist with board reviews, succession planning and give orientation to incoming directors.
• Conducting an annual strategic planning meeting and sharing information with the directors at least one week before the board meeting.
• Ensure consistent compliance risk approach in the company.
• Define and roll-out compliance policies pertaining to Opendoor, India.
• Continuously improve risk mapping and risk review procedures to support efficient and effective compliance risk management.
• Advise and manage as needed on issues of ethical dilemma, business situations, conflict management.
• Be an advisor to management on any merger & acquisition topic.

Skills Needed:

• Thorough knowledge of corporate governance and legal compliance.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in relevant software applications and company secretarial software.
• Excellent organizational and time-management skills.
• Attention to detail, strong communication and interpersonal skills.
• Minimum 7 years of experience as a Company Secretary in a corporate setting.

Education:

• Qualified Company Secretary (CS) with a valid membership from the Institute of Company Secretaries of India (ICSI).
• Bachelor’s degree in Law (LLB) is highly desirable.

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