Position Summary:

The Finance Assistant will support the Finance Department to improve on the timeliness of payments to various parties. She/He will work under the Finance Director to ease the workload from grantee, workshop participant, employee, and vendor payments. In addition, the Finance Assistant will assist the technical staff to prepare, review and finalize documents necessary for prompt payments for activities.

Position Responsibilities:

• Receive and verify completeness of activity registration, payment forms from the field.
• Input figures to Excel spreadsheets for finance officer’s review (to expedite the paymentprocess).
• Receive and ensure completeness of invoices and their supporting documentation.
• Prepare invoice payments for finance officer/Manager’s review.
• Assist Finance Department with prompt and orderly filing of all accounting documents.
• Assist Finance Department in maintaining accounting documents trackers.
• Assist with petty cash reconciliation and filing.
• Support technical teams in assigned field activities.
• POC for the management of the needs of the regional office
• Prepare Cash request from HQ for Finance Officer’s review.
• Ensure that the database, in accounting and financial records, establishes a logical and clear cross-reference between files, in order to facilitate monitoring and auditing.
• Performs other related duties as assigned.

Other Responsibilities

• Perform any other reasonable duties as assigned by the COP or his designee.
• Respect and abide by all the internal regulations of FHI platform office

Technical & soft skills

• Bachelor’s degree in Finance or related course and professional accounting.
• Typically requires 1-3 years of accounting and finance experience, preferably in NGO setting.
• Good command of oral and written French and English
• Must be computer literate. Working knowledge of a computerized accountIng system will be an added advantage
• Good planning, organizational and interpersonal skills
• Ability to maintain confidentiality
• Ability to maintain effective working relationships with all levels of staff

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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