Office Manager Assistant

As an Office Manager Assistant, you will be part of the Team with full responsibilities for dedicated tasks from day one, including:

Key Responsibilities:

Office Coordination and Organisation:

• Coordinate and organise office procedures and administrative duties.
• Order supplies, equipment, stationery, food and beverages.
• Liaise with facility vendors, including catering, cleaning, and security services.
• Coordinate with the IT department regarding all office equipment.

HR Support:

• Partner with HR to maintain and update office policies as needed.
• Assist in the onboarding process of new recruits.
• Review and track employees' timesheets and expenses.

Travel and Event Management:

• Make travel arrangements for employees and the Management Team.
• Plan and organise off-work activities such as parties, conferences, sports events, and celebrations.

Administrative Support:

• Support and address employees' queries about office management issues (travel arrangements, stationery, hardware, etc.).
• Provide ad-hoc admin support to the Office Manager and Directors as and when required.

Requirements

• High school diploma or equivalent is required.
• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field is a plus.
• Minimum 1-2 years of experience in a similar finance or administration role.
• Fluent in written and spoken English.
• High proficiency in IT skills (MS Office apps: Excel, Word, PowerPoint, etc.).
• Excellent communication skills, both written and verbal.
• Exceptional organisational skills and ability to perform under pressure.
• Proactive, flexible attitude, hands-on approach and willingness to go the extra mile to help without being asked.
• Trustworthy with great interpersonal skills.
• Strong attention to detail.
• Demonstrable ability to work collaboratively in a team environment, with people at all levels within the organisation.