Executive/Personal Assistant

Job Summary:

We are looking for a dedicated and detail-oriented Executive/Personal Assistant to provide comprehensive support to an Austin-based CEO/founder and his family. This role combines both professional and personal assistant duties, enabling our executive to optimize their productivity and work-life balance. The ideal candidate will have a proactive approach, exceptional organizational skills, and the ability to handle a wide range of tasks discreetly and efficiently.

Key Responsibilities:

Professional Tasks:

• Manage and optimize the executive's calendar, including scheduling meetings, coordinating travel, and ensuring all engagements are timely and logistically prepared.
• Handle communications on behalf of the executive, including managing email, answering phone calls, and relaying messages accurately.
• Set up efficient documentation for the executive’s key meetings, including meeting notes, summaries, and follow-up tasks.
• Arrange comprehensive travel plans for both business and personal trips, including transportation, lodging, and itinerary management.
• Manage the executive’s expenses, including tracking and reporting for reimbursements
• Function as a virtual “office manager”, organizing company events and private gatherings, procuring and managing swag, preparing and mailing team gifts, and generally supporting company culture.

Personal Tasks:

• Proactively manage the family’s overall schedule and associated logistics.
• Coordinate daily household management tasks such as overseeing home maintenance, managing service providers, and handling emergencies.
• Manage logistics for family and children, including school activities, medical appointments, and extracurricular programs.
• Plan and manage the preparation of family meals and keep groceries stocked.
• Plan and organize family events and personal appointments, restaurant reservations, and other regular family scheduling.
• Undertake personal shopping, run errands, and manage household supplies.
• Coordinate personal travel arrangements and organize family holidays.

Children and Family Support:

• Arrange and manage schedules for children’s activities, transport or arrange for child transportation.
• Serve as a liaison for educational communications, helping to keep track of academic obligations and school meetings.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar operational management role with at least 3 years in a high-level support role.
• Proactive, creative, and passionate about solving complex or undefined problems.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Discretion with personal and confidential information.
• Bachelor’s degree preferred or equivalent experience.

Benefits:

• Competitive salary and comprehensive benefits package.
• Close access to successful founder/CEO with immense growth opportunities.

How to Apply:

Interested candidates should submit a resume and cover letter detailing their qualifications and why they are a good fit.