AP/AR Specialist

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: AP/AR Specialist Schedule: 9am - 5pm EST, M-F Salary Range: up to 1,500 Holidays/PTO: US & PH / 10 PTO Credits per year

About the Company:

A plumbing and HVAC company comprised of a team of skilled technicians who serve as long-tenured experts in our craft for a variety of customers in Okemo Valley region.

About the Role:

Under the direction of the Office Manager, the AP/AR Specialist will prepare customer invoices to ensure prompt payment and remittance of payment for all bills for the company.

Responsibilities:

• Accounts Payable:
  • Charge expenses to accounts and cost centers and coordinate petty cash spending with the Office Manager.
  • Verify vendor accounts and pay vendors.
  • Resolve purchase orders, invoices, or payment discrepancies.
  • Issue purchase order amendments and stop payments.
  • Monitor payroll expense claims, including salary advances and overtime payments.
  • Reconcile account transactions with the general ledger.
  • Perform recordkeeping and prepare financial reports.
  • Keep informed of regulatory requirements and best practices in accounting.
  • Maintain organized records of receipts, credit cards, and banking transactions, and manage bank accounts.
• Accounts Receivable
  • Process accounts and incoming payments in compliance with financial policies and procedures.
  • Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data.
  • Prepare bills, invoices, and bank deposits.
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Verify discrepancies by and resolve clients’ billing issues.
  • Facilitate payment of invoices due by sending bill reminders and contacting clients. Follow up on overdue invoices weekly as necessary.
  • Generate financial statements and reports detailing accounts receivable status. Establish and maintain job costing spreadsheets to provide data reporting for margin analysis per job.

Requirements

• At least 7 years of proven work experience as an Accounts Payable/Receivable Specialist or a similar role.
• Advanced competency in accounting and business management software (e.g. we use Jobber for AR and QuickBooks Online for bookkeeping)
• In-depth knowledge of AP/AR principles, accounting standards, and industry regulations.
• Extensive experience in account reconciliation.
• Great time management and organizational skills.
• Excellent collaboration and communication abilities.
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers.
• Excellent communication and interpersonal skills, with a focused approach to resolving inquiries.
• Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.