Data Analyst & Executive Admin

OPEN TO FILIPINO CITIZENS WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES

Position: Executive Assistant/Operations Manager

Work Hours (Client): 8am-5pm M-F CST

Pay Range :$ 800-1500(Philippine candidate)/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Requirements

This is a unique hybrid role of an AI Data Analyst and Executive Admin. It requires a dynamic, data-driven, and flexible mindset. This position will get front line access and visibility to key decision making processes and workflows. This role will empower the Partner, thus the business, to execute data driven operations instantly

- Evaluate, understand and organize current data & technology stack by mapping software tools utility/function to core business workflows

- Identify opportunities to automate processes, improve productivity, and drive efficiency of daily tasks & recurring core workflows (e.g. weekly, monthly or quarterly)

- Create a data-transformation long-term plan that includes analysis on highest impact automation opportunities and associated requirements/resources/tools to complete objective of streamlining operations for Partner

- With approval and support from Partner, lead efforts to successfully structure, process and analyze data + implement and integrate new and existing systems + leverage AI to deliver intelligent workflow automations

- Maintain oversight and ongoing systems optimization, maintenance, review and reporting to the Partner

- Understand, track and report on new AI & Enterprise data automation innovation that would be relevant to a Venture Capital fund’s internal operations

- Oversee day-to-day office operations and administrative tasks

- Provide comprehensive email and calendar management support to ensure seamless scheduling and communication

- Arrange and coordinate all travel logistics, including bookings, itineraries, and expense reporting

Benefits

- 3+ years of experience as AI Software Engineer, AI Data Analyst or Data Scientist or in similar operations role leveraging large datasets to deliver intelligent process automation

- Preferably experience reporting to Executive(s) at a Venture Capital Firm

- Dynamic, team-first, humble mindset to support basic administrative tasks

- Proficient in Microsoft Office, Outlook, Sharepoint, Teams and modern automation tools like Zapier

- Strong understanding of data integration and systems automation

- Ability to analyze and optimize workflows for efficiency

- Experience with AI and machine learning tools and technique

- Excellent organizational skills and attention to detail

- Affinity for problem-solving and a proactive approach to improving processes

- Experience working for a US-based company, preferably in the venture capital or private industry sector

- Excellent communication and written skills, with the ability to liaise effectively with stakeholders at all levels