Administrative Assistant

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

THIS ROLE:

Curtin Maritime is seeking an enthusiastic and flexible Administrative Assistant to join our team. In this dynamic role, you'll report to the Chief of Staff to the President and CEO, while also supporting other senior leaders within the organization. This position requires a proactive individual who can adapt to changing priorities, manage multiple tasks efficiently, and work independently with minimal supervision.

WHAT YOU’LL DO:

• Schedule meetings and appointments, manage calendars, and send reminders.
• Assist with travel arrangements for management.
• Maintain office supply inventory and order replacements as needed.
• Prepare facilities for scheduled events and arrange refreshments if required.
• Type, format, and edit reports and documents.
• Copy and scan time-sensitive materials.
• Run local errands, including picking up supplies/meals for events, mail, and delivering paperwork.

WHO YOU ARE:

Experience / Qualifications

• One to two (1-2) years of experience in a clerical, program/social service, or customer service environment.
• Intermediate to advanced knowledge of Mac and/or PC platforms, Microsoft Word, PowerPoint, and Excel.
• Minimum: High School; Preferred: BS/BA

Mental Aptitude

• Excellent oral and written communication skills.
• Strong computer skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work both independently and as an effective team player.
• Proactive mindset and initiative-taking ability.
• Strong multitasking and prioritization skills for a wide range of support responsibilities.

Physical Aptitudes

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Ability to use stairs on a regular basis.
• Ability to acquire and maintain a TWIC and valid Driver’s License if required to drive for work.

WHAT WE OFFER:

• Competitive Compensation
• Generous benefits package including:
  • Medical
  • Dental
  • Vision
  • Short-term Disability
  • AD&D/Life Insurance
  • 401k (with company match)
  • Additional option to elect incremental Life Insurance for employee and dependents, and choice to elect Health and/or Dependent Flexible Spending Account.

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.