Executive Assistant

Job Description

Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. When you join our table, you can expect access to an array of holistic wellness benefits* and perks, including medical, dental and vision coverage, 7% 401(k) matching, Business Resource Groups (BRGs) to help foster diversity, inclusion, and belonging for all employees, an industry-leading total rewards package that emphasizes a high discretionary bonus.

*Benefits begin 30 days after hire for hourly employees, and immediately upon hire for salaried employees.

Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Executive Assistant at a glance...

This individual also plays a critical role in managing internal meetings and external industry events. This position is for a multifaceted and hard-working individual who thrives in a fast-paced environment and operates in a proactive, thorough manner. Our ideal candidate has experience supporting C-Suite executives, interacting with various levels of senior leadership (internally and externally), multi-tasking, and who demonstrates exceptional communication skills, planning, problem solving and organizational skills. The title of the officer is confidential at this time.

What's on the menu?

• Executes a broad variety of administrative tasks including acting as a “gate-keeper” by managing an extremely active calendar of appointments. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership.
• Arranges complex and detailed travel plans, itineraries and agendas while also compiling documents for travel-related meetings.
• Ensures C-Suite Officer is properly prepared and on time for all meetings, project deadlines, and deliverables.
• Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.
• Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Provides a bridge for smooth communication between the office and internal stakeholders
• Manages a variety of special projects with varying levels of complexity and organizational impact.
• Help to drive culture and engagement in the organization where needed.
• Ensure quality control, proofreading, and editing where necessary.
• Perform ad hoc administrative work and projects as needed.

Recipe for Success - apply now if this sounds like you!

• High school diploma required, college degree or some business classes preferred.
• Administrative experience supporting Executives, Vice Presidents, Directors and/or Managers on their team.
• Display maturity and have ability to support and interact with all levels of management.
• Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook); familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, Sales Reporting, etc.
• Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow-up.
• Ability to handle workload in a fast paced and focused work environment.
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make decisions with minimal direction.
• Task oriented and ability to drive completion of tasks within narrow timelines.
• Ability to work flexible hours depending on business need.
• Poised under pressure and flexible to adapt in a fast-paced environment.

About Us

Kraft Heinz is a global food company with a delicious heritage. With iconic and emerging food and beverage brands around the world, we deliver the best taste, fun and quality to every meal table we touch. We’re on a mission to disrupt not only our own business, but the global food industry. A consumer obsession and unexpected partnerships fuel our progress as we drive innovation across every part of our company.

Around the world, our people are connected by a culture of ownership, agility and endless curiosity. We also believe in being good humans, who are working to improve our company, communities, and planet. We’re proud of where we’ve been – and even more thrilled about where we’re headed – as we nourish the world and lead the future of food.

Why Us

We grow our people to grow our business. We champion great people who bring ambition, curiosity, and high performance to the table as the guardians of our beloved and nostalgic brands. Good isn't good enough. We choose greatness every day by challenging the ordinary and making bold decisions. All while celebrating our wins - and our failures – as we work together to lead the future of food.

Challenging the status quo takes talent. We invest in your purpose and potential by developing skills and nurturing strengths that leave a legacy on our business and a lasting impact on your career. Because great people make great companies, and we’re growing something great here at Kraft Heinz.

Office Collaboration & Hybrid Work Environment

We believe our office environment fuels our collaboration, connection & community as an organization and allows our employees to grow toward greatness. We also believe providing a more flexible and agile model is essential in today’s workplace. A majority of our office-based employees will be able to work remotely for up to two days each week. Additionally, employees who are subject to this hybrid model will be eligible to work from anywhere for up to six weeks in a rolling 12-month period (in maximum two-week increments and according to benefits and tax guidelines). Some jobs may be required to be performed fully in office depending on the role’s responsibilities and requirements.

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact NATAI@kraftheinz.com.

Location(s)

Chicago/Aon Center

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact NATAI@kraftheinz.com .