Payroll Analyst

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

POSITION PURPOSE: The Payroll Shared Services Center Payroll Analyst provides Payroll support to all Veolia North America customers through the Payroll Shared Services Center. Responsibilities to include: assisting the Payroll SSC Administrators with problem-solving and implementing best practices, payroll processing/auditing for Salary, Hourly, Union, In/Expat employees, and maintaining the integrity of HR/Payroll data. This position will keep informed about changes in Federal and State laws as they pertain to Payroll processing, work as a team with the other SSC members, and interact with the Director and Managers on project work.

PRIMARY DUTIES / RESPONSIBILITIES :

• Provides assistance and support for Payroll SSC Administrators with their daily duties.
• Maintains and ensures the integrity and confidentiality of all employee files and HRIS records including employee information, reporting relationships, position codes, salary data, etc.by maintaining consistent treatment of department controls and procedures.
• Answers questions and assists with Payroll issue resolution for all VNA employees.
• Assisting management in the cross training and implementation of best practices within the department; assist in training others in specialized areas.
• Follow all SOPs to ensure ongoing internal control compliance
• Use of Case Management system for question/resolution tracking.
• Work closely with data entry and Payroll Tax teams to ensure accuracy of employee pay slips.
• Assist with garnishment / lien and child support processing.
• Be proactive in working with the General Ledger Team to avoid account discrepancies.
• Work with Payroll Tax Team on all assignment incentives and allowances paid to International Assignees, Inbound Foreign Nationals, and domestic employees on assignments to ensure timely and accurate payment.
• Work with Payroll Tax Team for all entry pertaining to Foreign Nationals on ‘shadow’ payroll to ensure all costs are recorded timely, accurately and in compliance with applicable tax law(s).
• Work with external Tax Partners to ensure they have all necessary documentation to properly file US and Foreign tax returns.
• Auditing weekly and bi-weekly payroll processing reports, checklists and documentation
• Provide support and documentation for internal and external Audits
• Processing weekly leave of absence payment data from 3rd party vendor, analyzing for accuracy.
• Responsible for the successful completion of all payroll Tax, Garnishment, Cash and GL posting files subsequent to payroll processing.
• Project work as needed.
• Serve as an escalation point for complex payroll situations. Coordinate with appropriate resources to obtain resolution.

Requirements

Education / Experience / Background

• High school education or G.E.D.
• Associates or Bachelor’s Degree in related field preferred.
• Payroll CPP Professional designation preferred.
• Ten years directly related experience in Payroll Administration desired with thorough knowledge of departmental functions, procedures, terminology and interrelationships.
• Shared Services Center experience preferred.
• Human Capital Management (HCM) or other related systems experience. ADP (Global View) and/or Success Factors experience preferred
• ADP eTime experience preferred, but not required.
• General knowledge of varying types of Health and Welfare plans.
• Experience working with union payroll preferred, but not required.
• Sarbanes-Oxley (“SOX”) experience preferred, but not required.

Knowledge / Skills / Abilities

• Demonstrates initiative and resourcefulness, willing to lead in projects, and additional duties with minimal supervision.
• Acts with autonomy and requires minimal supervision
• Ability to analyze data and effectively present findings to senior management within the department.
• PC Skills including proficiency in word processing, spreadsheet, and database. Using Google sheets, docs, etc..
• Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
• Shared Services Center experience preferred, but not required.
• Advanced knowledge of Federal, State and Local payroll laws and regulations.
• General knowledge of varying types of Health and Welfare plans.
• Experience working in a union environment preferred, but not required.
• Human Capital Management (HCM) or other related mainframe systems experience. ADP experience required.
• Must demonstrate effective oral communication skills with good vocabulary, good grammar and a passion for excellence in customer service.
• Strong interpersonal skills with the ability to communicate with all levels of personnel, as well as external suppliers and organizations.
• Ability to execute tasks independently. Ability to maintain confidentiality with sensitive data.
• Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork. Significant attention to detail required.
• Must demonstrate ability to lead in a team environment.
• Excellent command of English – fluency in Spanish or French desired.