Admin Assistant II

Opportunity at a Glance
The position is responsible for supporting multiple areas within the Department. Also provide administrative assistance to Directors as needed.

Responsibilities

• Schedule meetings and appointments as instructed by the Dean or in accordance with approved arrangements.
• Establishes appointment priorities, to advise on rescheduling of appointments and invitations.
• Receive visitors, responds to general enquires and deal with students on a weekly basis
• Disseminates information to the relevant persons or authority as instructed or required, including distribution of documents to students and faculty members.
• Prepares documents such as meeting agenda, notices, memorandum, purchase orders, correspondence, schedules, notes, faxes and minutes.
• Prepare letter of recommendation.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents, when required to.
• Updates and maintains the Department’s filing system.
• Maintains inventory of office supplies and furniture as the need arises.
• Proctor Exams.
• Enter grades on Stan evaluation sheets on a weekly basis.
• Completes other duties a...