Accounts Payable Assistant

Ware Malcomb is hiring an Accounts Payable Assistant in our Irvine Headquarters!

The Accounts Payable Assistant is a key member of the Ware Malcomb Accounting team and is responsible for supporting the daily functions of the Consultants Payable group by providing administrative and office services and implementing administrative procedures and policies. The AP Assistant will work closely with the accounting team to provide a high level of service by processing invoices in a timely manner and proactively resolving invoicing issues.

This is a full-time entry-level position offering growth opportunities within the company.

Accounts Payable Responsibilities:

• The Accounts Payable Assistant ensures invoices are processed and paid timely and accurately.
• Facilitate payments to vendors and consultants- reviewing invoices for accuracy and resolving discrepancies, obtaining approvals from managers, entering vouchers to appropriate projects and accounts, ensuring timely payments are made.
• Review and process Expense Reports – reconcile expenses to ensure compliance with company policy; ensure proper documentation is provided and correct GL accounts are supports are...