Executive Assistant to CEO/Office Manager

Instawork is looking for an Executive Assistant to CEO/ Office Manager for the Bangalore location. 4+ years of experience in supporting a fast paced, high growth team. You will be the person who keeps our offices running and enables our employees to focus on their roles for our Bangalore office.

What you’ll do:

Executive Assistant to CEO

• Assist the CEO with daily administrative duties.
• Manage calendar for the CEO, including scheduling meetings, appointments, and conference calls.
• Manage all aspects of business travel arrangements such as booking flights and stays, preparing travel itineraries, transportation, reservations, making changes as needed and submitting expense reports.
• Maintain strict confidentiality relating to business and personal dealings.

Office Manager

• Own day-to-day functions and facilities at the Bangalore office(maintaining common area and conference room furniture & equipment, including audio/video)
• Manage maintenance, security, and cleanliness of office locations to ensure employees are greeted with a clean working environment.
• Proactively manage vendor services and office supplies (property, furniture, snack program, custodial, etc.)
• Maintain office and facilities budgets in partnership with Finance
• Coordinate space planning and employee seating
• Coordinate with the facility staff
• Timely response to service requests (ticketing) assigned to the facilities queue.
• Address other ad hoc projects directed by IT, People, and Finance.
• Operate as a cultural steward supporting various company events

Who you are:

• Previous experience as an Executive Assistant to a CEO, C-Suite Executive.
• Excellent communication and interpersonal skills
• Experience managing google calendar across the globe.
• A strong focus on details
• Great customer service skills
• You are proactive and solve issues before they arise
• Ability to prioritize your workflow based on set expectations
• A spirit of collaboration
• The experience to make our office a place of positivity, productivity, with employee engagement top of mind

Instawork Values

• Bias for Action -- We are a growing team and an evolving product. We want a team of do-ers to drive the company forward, even if it means making decisions with incomplete information or being wrong.
• Act Like an Owner -- Treat this company as though it is your own. Execute on the fundamentals, and act creatively to drive growth. Your ability to drive impact in any part of our company is only limited by your courage and conviction, not your job title.
• Always Be Learning -- We are changing an entire industry. We strive to learn from each other and get better each day, week, and month, so that our team’s learnings can compound and we can all improve, together.
• Empathy, Trust, Candor -- Empathy for our business partners and professionals means we put ourselves in their shoes. Empathy for our colleagues means we are always upfront and honest with each other, which comes from trust.