Human Resource - Asst. / Dy. Manager

General

Manage Payroll, Compliance, HR Operations, Employee Benefits & HRIS at PAN India level for on-roll and off-roll employees.

Responsibilities

Payroll

1. Responsible for managing end to end payroll processing, review of payroll inputs and coordination with payroll vendor to ensure accurate payroll processing

2. Maintain accurate and up-to-date employee payroll records.

3. Processing of payments to employees as per timelines

4. Provision of JVs, monthly provisions, payroll analysis, variance reporting, preparation of monthly analysis reports, reconciling data, HR cost agreements for shared resources (employees)

5. Monthly MIS reports (payroll, provision, audit, compliance, attendance, headcount, FTE audit etc.)

6. Generate reports and provide data to support management decision-making as and when required.

7. Address and resolve payroll-related inquiries from employees in a professional and timely manner.

8. Streamline processes and improve efficiency.

9. Resolving payroll discrepancies

10. Annual income tax proof collection, tax data audit and generation of Form 16

11. Participating in change initiatives including automations and HRIS- payroll integration through vendor identification, user testing, providing inputs to improve the controls and efficiency in the process.

Compliance

1. Monitor and enforce statutory compliance related to payroll.

2. Conduct periodic audits to ensure data accuracy and compliance with internal policies.

3. Liaise with government authorities and legal consultants.

4. Compliance and closure of notices received from Statutory Authorities.

5. Monitoring registration licenses (New/Renewal/Amendment) under applicable acts.

6. Manager PAN India statutory compliances such as PF, ESIC, LWF, PT, TDS, actuarial like Bonus and Gratuity – Coordinating with vendors

7. Responsible for timely statutory payments towards ESIC, PF, Professional Tax, LWF, Maternity benefit returns and other applicable compliances.

8. Attending to legal notices and its immediate reply in consultation with Company legal department/Legal Consultants

9. Data provision for Internal and External audits

HR Operations and Employee Benefits

1. Execute joining formalities of new joiners at respective location and coordinate with SPOC for formalities at other locations. Ensure 100% compliance in the joining documentation.

2. Prepare and issue letters – Appointment letter, confirmation Letter, warning, transfer, increment, PIP etc.

3. Maintain online and physical personnel files and up to date employee records

4. HRIS updation - Ensure employee data maintenance in Workday and PERS.

5. Managing probation confirmation/extension, PIP, unauthorized absence, full and final of onroll and offroll employees

6. End to End Time and attendance – PAN India

7. Administrative working on Employee Self service module

8. Managing employee grievances/queries

9. Manage the entire group insurance portfolio for onroll and offroll employees

10. Plan onsite and offsite employee health and wellness sessions.

11. Maintain Employee Health and safety data

12. Maintain employee master file and events like transfer, promotion etc. in excel.

13. Participate in annual salary increment process and target bonus calculation.

14. Participate in salary benchmarking and other Country/Global HR projects.

15. Coordinate timely employee reimbursements and benefits (Mobile, Fuel etc)

16. To take up additional assignments/tasks as required to meet with the Company needs.

17. Maintain accurate and up-to-date employee records, including time and attendance, benefits, and tax information

The scope of work of each employee includes the job description, but is not limited to it.

Education & Qualification

• Mandatory - Graduate in any discipline
• Preferred - Post-graduate in Management with specialization in Human Resources/ Finance

Experience and Skills

• 1. 7-10 years of experience in payroll, compliance, vendor management, HR operations and Employee benefits
• 2. Strong in MS Excel – Vlook up, Hlook up, IF Function, WhatIf, Nested IF, Sub-total, Advance filters, Dashboards, Pivot Charts, Conditional Formatting etc.
• 3. Strong communication skills (verbal and written)
• 4. Excellent HR analytical and people skills
• 5. Working knowledge of workday will be preferred
• 6. Sound judgment and problem-solving skills
• 7. High level of professionalism and discretion
• 8. Team spirit
• 9. Ability to handle sensitive and confidential information