HR Coordinator

Seeking an experienced HR Coordinator, with a strong focus on administration, ideally qualified to CIPD L3 to join the Mo-Sys team, working from our London, Greenwich office. This position is full-time, Monday to Friday, with some flexibility on start and finish times, with very occasional home working permitted.

This is a standalone position, where you will need to hit the ground running. You will report directly to our Head of HR, and will be joining a small, growing team. Prior experience within a HR support function is a necessity, you must be well-versed in compliance regulations and low-level legal requirements.

This is a varied and diverse role, core responsibilities include low-level ER support, onboarding, offboarding, record management and maintenance. Our ideal candidate is extremely organised, well versed in logistics management and coordinating. They have a great eye for detail, are comfortable working independently and have excellent communication skills.

What You’ll Do:

• Provide administrative support and Co-ordination across the HR function, ensuring the smooth operation of all HR processes.
• Manage and maintain accurate employee records, ensuring all documentation is up-to-date and compliant with legal requirements.
• Assist with the onboarding process, including preparing new hire paperwork, documentation, conducting orientations, Young Persons Risk Assessments, H&S inductions, scanning passports, and ensuring a seamless integration for new employees.
• Run right to work checks, using systems such as YOTI and GOV, ensuring adherence to immigration laws and local regulations for all new and existing employees.
• Work closely with our 3rd party VISA consultant, ensuring compliance and accurate record management.
• Recording and following dates of employment for interns and contractors, taking appropriate actions to end or extend where appropriate.
• Updating the organisation chart, probationary tracker and retention data to reflect any new starters or leavers, ensuring the relevant line managers are informed.
• Assist with offboarding process, including documenting changes and updating relevant systems, providing information and guidance from an administrative perspective.
• Record employee relations documentation, ensuring processes and procedures are followed and confidentiality is paramount at all times.
• The key point of contact for audit, specifically within the HR and Recruitment functions.
• Occasionally handling invoicing and payroll, utilising systems such as ‘Revolute’, ‘Mo-Sys Sign-in’ application and ‘MyPocketSkills’ for interns, to ensure accurate and timely payment.
• Assist with compliance efforts, ensuring all policies and procedures are up-to-date and communicated effectively to all employees.
• Provide support and guidance on basic employee relations issues, escalating more complex matters to senior HR staff.
• Facilitate employee feedback platforms, including data collection for surveys and focus groups, to inform HR strategies and improve employee engagement.
• Amending contracts of employment, both fixed term and permanent. Sharing those contracts over secure platforms, ensuring compliance is strictly adhered to.
• Co-ordinate internships and apprenticeships; working with local schools, colleges, the council and various charities, completing the relevant paperwork in order to form effective partnerships.
• Occasional involvement in recruitment event planning and training co-ordination.
• Ad hoc administrative tasks.

What We’re Looking For:

• Proven experience in an HR Co-ordinator, HR Administrative, or HR Advisory position.
• Familiarity with employment laws, compliance, HR principles, practices, and procedures.
• Proficiency in administrative and clerical tasks.
• Strong organisational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills, able to quickly build rapport at all levels.
• Ability to handle confidential information with discretion and professionalism.
• Proactive and solutions-oriented, with a can-do attitude and commitment to continuous improvement.
• Ability to prioritise and manage multiple tasks effectively, meeting deadlines in a fast-paced and highly pressurised environment.
• Knowledge of HR software and systems (e.g., HRIS, ATS) desirable.
• Experience managing employee benefits and payroll desirable.
• Degree in Human Resources, Business Administration, or a related field desirable.
• Ideally qualified to CIPD L3.

Benefits & Perks:

• Casual office environment, dress down every day.
• Subsidised office lunches that promote healthy eating and encourage you to try something new.
• We are open to flexible working hours and occasional remote working.
• We have a continuous development budget to put towards courses, training and conferences.
• Private health insurance with AXA Health that covers many physical and mental health costs, including dental and vision cash back.
• Gym membership discounts via AXA Health.
• Group life insurance and a 24/7 Employee Assistance Program (EAP).
• Cycle to Work scheme – we’ll buy a bike up-front, and you can pay it off over the next 12 months via a salary sacrifice scheme.
• We organise occasional in-person office socials to make sure you have the opportunity to build on deeper trusting connections with peers.
• 33 days base holiday (25 days + 8 bank holidays) including company closure between Christmas and NY.

Interview Process:

Our interviews are quite informal and conversational, generally carried out over a 3-stage process. To help us learn more about your workplace behaviours and preferences, you will also be invited to complete a short Predictive Index (PI) Behavioural and Cognitive Assessment. Depending on the position, you may also be requested to undertake a technical assessment. The final stage normally involves a visit at the office to meet with senior members of the management team and get a feel for where you will be working.

About Mo-Sys:

Mo-Sys is an award-winning, world-renowned manufacturer of virtual production solutions and camera robotics for film, HETV and broadcast, empowering high-quality AR, VR and virtual production.

We ship to broadcasters in 40+ countries to a customer base including BBC, Netflix, Fox, CNN, ESPN and Sky. Mo-Sys remote heads and robotics are used on many Hollywood blockbusters including Life of Pi, Birdman, Shape of Water, Tron, Source Code and Adjustment Bureau. We have also delivered boundary-pushing technology projects in close collaboration with clients like Red Bull Air Race and the film Gravity.

We pride ourselves on having endless creativity, and a “can do” attitude. We’re looking for people who make all the difference in nurturing an inclusive, down-to-earth culture. We embrace fresh ideas, encourage innovation and value openness. We believe that great ideas come from anywhere and encourage our teams to work together across positions, departments, and geographical locations. We want people to love their work and show respect to all.