Executive Assistant

About Highspot

Highspot is pioneering the category that is fundamentally changing the way companies increase sales productivity. On a mission to transform the way millions of people work with sales enablement, Highspot is committed to building breakthrough software with a spark of magic. We believe a great place to work is about more than the work – it’s about what the company stands for, and how it authentically represents its values in the real world. To this end, we have put intentional focus on creating equitable workspaces for each of our employees. Our goal is to create a culture where everyone feels a deep sense of belonging and is empowered to be an agent of change, with the ability to transform themselves, their workplace, and their world.

About the Role

As the Executive Assistant supporting Field Operations executives, you'll play a crucial role in supporting the success of Leaders executing customer pre-sales, post-sales, and go-to-market strategies. The leaders you will support interface regularly with senior customer leaders, internal leaders, and the border company supporting systems and processes. We seek a candidate who values collaboration, detail orientation, and excellence in execution.

What You'll Do

• Manage calendars, travel arrangements, and expenses for one to three executives.
• Proactively handle scheduling conflicts and suggest alternative meeting times.
• Prepare meeting setups, materials, and participant coordination to ensure effective meetings.
• Track and drive completion of key deliverables, following up on outstanding items.
• Foster team culture within Field Operations, aligning with broader Highspot values.
• Build strong relationships across departments and proactively support executive effectiveness.
• Identify and address process inefficiencies, collaborating with leadership on solutions.
• Continually seek opportunities to improve processes and enhance efficiency.
• Maintain relationships with other Executive Assistants company-wide.
• Organize morale events and support team and company milestones celebrations.
• Provide support and answer questions for team members across functional areas.
• Assist with project and program needs across Executive teams and Field Operations.

Your Background

• Highly organized with a proven track record in project execution and process improvement.
• A problem solver adept at finding solutions to complex challenges.
• Proficient in office administration and corporate logistics.
• Strong communication skills, decision-making ability, and attention to detail.
• Thrives in a dynamic, collaborative environment.
• Enthusiastic and positive attitude with a commitment to excellence.
• Ability to manage multiple priorities effectively and operate under pressure.
• Collaborative approach with a reputation for getting things done.

This position is available either in-office or remote, as applicable, at the following locations:

• Alberta, Canada - Remote
• British Columbia - Remote
• Ontario - Remote

Base salary range: $86,000 - $117,000. Employees are eligible to receive stock options and may also receive other forms of compensation.

The above represents total expected compensation for this role. Actual compensation will depend on various job-related factors, including, but not limited to, location, experience, and job qualifications.

Highspot also offers the following employee benefits for this position:

-Comprehensive medical, dental, vision, disability, and life benefits

-Group Retirement Savings Plan (RRSP) and matching employer contributions (DPSP) with immediate vesting

-Flexible PTO

-Generous Holiday Schedule + 5 Days for Annual Holiday Week

-Quarterly Recharge Fridays (paid days off for mental health recharge)

-Flexible work schedules

-Access to Coaches and Therapists through Modern Health

-2 Volunteer days per year

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Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of any grounds protected by applicable human rights legislation, which may include age, ancestry, citizenship, color, ethnicity, family status, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disabilities, political belief, race, religion, or sexual orientation.

Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the ‘apply’ button."