Office Clerk Intern

Mission

• Provide high quality and sustainable administrative support to the Admin Team and Employees
• Responsible, self starter, organized,enthusiastic and comfortable to work with local and International OM team.

Core Responsibilities

Office management and Administration / OM tasks

• Managing the Petty cash and issuing and monitoring cheques
• Ordering supplies for the Office
• Organising monthly events ( online and onsite) + organising big company events
• Work closely with the EcoVadis OM global team in organising events, works as referent in global OM team and provide improved & new ideas
• Assist the Finance team to Perform bookkeeping tasks such as invoicing ,monitoring accounts and payments
• Attend and provide solutions to employees’ queries and complaints
• Organize Taxi for employees , Admin and HR as and when needed
• Assist in the filing process - physical and E filing
• Support in ensuring the proper functioning of the office
• Ensure that the office and all office equipment are maintained in good condition and arrange for necessary repairs and maintenance as and when required.
• Assist the Office Manager in other tasks such as Audit, banking , Budgeting ,
• Provide support in the Office tagging equipment and keep proper records of new and existing stock
• Undertake additional responsibilities of an equivalent nature as may be required
• Provide any other additional financial assistance as may be required

Requirements

• Open to HSC holders, fresh graduates and trainees with a minimum of 1-2 years experience in Office administration and Admin Finance
• Good understanding of basic accounting principles.
• Knowledge and competency in Microsoft Office especially Word, Excel, PowerPoint

Knowledge and competencies required

• Good communication skills.
• Energetic, willing and ‘can-do’ attitude.
• Strong management skills and ability to multi task
• Maintains a good professional working relationship with internal and external customers.
• Ability to work independently as well as in a team environment.
• Ensure the needs of all company stakeholders are met in a professional and timely manner.
• Able to handle difficult situations calmly and in a professional manner
• Comfortable handling confidential information
• Open to learning new systems, receiving feedback and flexible