Documentalist

• Regular review of the status of documents in the different archives and where
  appropriate register this information in the DMS database;
• Document registration, distribution and archiving, as well as provision of reproduction services;
• Process configuration-controlled document changes and of official papers relevant to the activities of the unit;
• Supporting users for retrieving documents from local DMS, DMS’s from external
  partners and/or industry, out of paper archives, other sources like ESTEC library,
  scanned documents on CD-ROM or via Internet, etc;
• Provision of paper copies of electronic documents on request, creation of electronic versions of documents;
• Management of original files;
• Related support to project reviews;
• Support to enhancements of the document management concepts and of future
  improvements.

Requirements

• Bachelor’s degree in Business Administration or Communications or relevant field;
• At least 4 years of relevant experience;
• Proven experience in documentation management;
• Good knowledge of the specific activities and/or organization, of the applicable configuration management working procedures and support tool(s) is an asset;
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particularly advanced usage of Excel (Ms-Office and in particular advanced use of Excel;
• experienced user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset
• Ability to rapidly understand and adapt to ESA-specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset;
• Fluency in English is mandatory; knowledge of another European language is an advantage.