Team Assistant

The role

Checkout.com is seeking a Team Assistant in the Founder’s office to join our fast-paced, growing, and multifaceted business to support the Executive Assistant to the CEO. As the Team Assistant in the Founder’s office, you will be supporting the Executive Assistant to the CEO and the Chief of Staff team to play a major role at the heart of the organization in a global capacity.

We're looking for a forward-thinking, tech-savvy and highly organized individual with prior executive support experience in a fast-paced environment. The ideal candidate for this role will have a high level of emotional intelligence, concise communication skills, an ability to problem solve independently, strong attention to detail and exercise discretion at all times. This hybrid role is typically required to be in the London office 3 days per week, with some flexibility based around the Founder’s travel schedule.

How you'll make an impact

• Support the coordination of meetings with both internal and external partners across global time zones using Google Calendar and Zoom
• Ensure meeting logistics are in place for meetings both in and out of Checkout offices
• Support with complex, global and ever-changing Founder travel itineraries - researching, booking, writing itineraries and support in real time when the Founder is traveling
• Visa requirements - research and applications
• Support with highly detailed fiscal travel records
• Assist with event planning and coordination for regular leadership and other events where the Founder is involved
• Documentation for Founder signatures - printing and marking up for physical signatures and submitting via DocuSign for digital
• Process invoices
• Process expenses in a timely and efficient manner
• Restaurant research and reservations
• Undertake ad hoc personal errands for the Founder as required
• Undertake ad hoc administrative tasks and project support for the Chief of Staff team as the need arises
• Proficient use of G-suite, Microsoft Office, Coupa, Zoom and Slack
• Coordinate with the Founder’s family office team as required
• Be a trusted colleague to the Founder office team, working with discretion in all matters relating to the Founder and wider business

Requirements

We are looking for:

• A true team player who is confident working both independently and has a previous track record of building effective relationships both internally and externally
• Adaptability - no two days will be the same, there will often be very last minute changes. Remaining resilient and calm under pressure is key
• Flexibility - nothing is seen outside of the job role within reason
• A proactive approach and an ability to take initiative; a practical problem solver
• A high level of emotional intelligence - the ability to read a situation both in person and virtually and tailoring communications to different audiences
• A highly efficient and organized individual and someone who takes pride in being so
• A fast learner and someone comfortable working at a fast pace
• A willingness to embrace and accept a range of tasks from the basic to more complex
• An appetite for event planning
• A global mindset - an understanding of time zones and appreciation for cultural nuances and different working practices
• Prior CEO / Founder office experience, ideally within a global business
• Tech industry experience is helpful
• An understanding that we make the impossible, possible