Events and Office Coordinator

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Events and Office Coordinator, Berkley Center – Georgetown University

Georgetown’s Berkley Center for Religion, Peace, and World Affairs seeks a more just and peaceful world by deepening knowledge and solving problems at the intersection of religion and global affairs through research, teaching, and engaging multiple publics.

Job Overview

The Events and Office Coordinator (EOC) is responsible for the planning and executing of, and follow-up on, all Berkley Center events, which include formal conferences, symposia, receptions, student events, webinars, and Center-internal events and meetings, and for the day-to-day administration of the Center. Reporting to the Executive Director and the Senior Business Officer, the EOC collaborates with Center faculty and staff, including the Center Communications Manager, Communications Associate, Multimedia Production Specialist, and Program Associate, to plan and organize events, develop event marketing and other communications material, coordinate event coverage (filming, photography, feature story, post-event follow-up), and process payments and settle invoices.

Work Interactions

They interact with invited event participants and attendees in person and via email, manage relationships with vendors, and may also liaise with the Office of the President and other university partners as needed on high-level of co-sponsored events. In the performance of their office management responsibilities, they work with departments across the university, including with those in the Office of the Chief Financial Officer, Facilities, and UIS, and with vendors; and may supervise one student employee. Additional duties include, but are not limited to:

Event Planning and Management

• Oversee event scheduling and logistics.
• Coordinate and manage vendors.
• Track event budgets and process payments in collaboration with Finance.
• Coordinate travel arrangements and accommodations.
• Coordinate and communicate with internal and external event partners.

Event Marketing and Communications

• Coordinate with other on-campus units to promote events in weekly newsletters on the university website and anywhere else needed.
• Coordinate event coverage, including filming, photography, and media coverage in coordination with Center communications staff.
• Craft, coordinate, and manage post-event follow-up, including event video circulation (full and clips).

Qualifications

• Bachelor’s degree
• Experience with event management
• Experience working with vendors and partners from a variety of international backgrounds Strong written and oral communications skills
• Proven skills in time management
• Ability to exercise discretion and maintain grace under pressure
• High degree of organizational administrative ability and project management skills
• High attention to detail
• Collaborative work style and ability to receive feedback with a willingness to respond to an evolving set of priorities

Work Mode: Hybrid (4 days on campus, 1 day telework). Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.