Executive Assistant

Overview

Our client is an asset management firm based in Hong Kong. They are seeking an exceptional, ambitious, and dynamic individual to join the fast-paced team as a Personal Assistant / Team Assistant. This role requires a high level of energy, adaptability, and commitment to excel in a demanding environment.

This role requires a dedicated individual who thrives in a fast-paced, high-pressure environment. The successful candidate will be expected to work around the clock when necessary, demonstrating unwavering commitment to supporting the team's success. If you are a dynamic, ambitious professional ready to take on a challenging role that offers significant growth potential and exposure to PE firm field, we want to hear from you.

What You Will Do

• Provide comprehensive support to executives and team members, managing complex calendars and coordinating high-stakes meetings
• Act as a liaison between executives, employees, and external stakeholders, ensuring smooth communication flow
• Handle confidential and sensitive information with utmost discretion
• Manage and prioritize incoming requests and correspondence, often under tight deadlines
• Organize and maintain filing systems, both digital and physical
• Prepare reports, presentations, and other documents as needed
• Assist with event planning and execution, both internal and external
• Manage travel arrangements and expense reports
• Proactively identify and resolve potential issues before they escalate

What You Will Need

• Bachelor's degree in Business Administration or related field
• 5+ years of experience in a similar role, preferably in a fast-paced environment
• Exceptional organizational and multitasking skills
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work flexible hours, including evenings and weekends as needed
• Self-starter with a proactive approach to problem-solving