Sr. Human Resources Coordinator

Job Posting Title:

Sr. Human Resources Coordinator, School of Architecture

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Hiring Department:

School of Architecture

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin School of Architecture is committed to creating a workplace in which all faculty, staff, and students are valued for their contributions to accomplishing the school’s mission. We work daily to create a welcoming environment for all people.

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Voluntary vision, dental, life, and disability insurance options
• Generous paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program, including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card

For more details, please see: [https://hr.utexas.edu/prospective/benefits> and [https://hr.utexas.edu/current/services/my-total-rewards>

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Serve as the primary human resources contact for the School of Architecture, providing high level HR support and processing for faculty, staff, and students.

Responsibilities

SCHOOL-WIDE: Serve as the school’s point of contact and troubleshooter for inquiries concerning faculty, staff, and student employment, payroll, benefits, and leave management. Function as the primary timekeeper and absence partner for the SOA. Monitor employment compliance policies through the use of Workday reports. Maintain accurate personnel records, reports, and other HR documentation. Participate in HR process improvement efforts within the SOA. This includes ensuring websites and guidance documents contain accurate information and are regularly updated with current policies, processes, and forms. Assist with the annual salary and merit process and annual performance appraisals in Workday. Escalate complex HR matters to assistant dean/chief business officer as needed. Represent the SOA at EVPP Academic Consortium, Student Employment Forum, HR Spectrum, and ad-hoc campus HR work groups and meetings. Consult with campus partners, including the Provost’s Office, Human Resources, Texas Global, Payroll, Benefits, eBits, and other related offices for all human resource functions.

STUDENT EMPLOYMENT: Responsible for all student employment processing, including tuition reduction benefits, timekeeping, reporting, mass transactions, and onboarding/offboarding. Serve as a point of reference for students and supervisors on student employment policies, eligibility, payroll, benefits, international student rules and processes, and work-study.

STAFF EMPLOYMENT: Responsible for all staff employment processing related to recruiting, hiring, separations, reporting, salary adjustments, job changes, leave management, flexible work arrangements, timekeeping, and absence.

FACULTY EMPLOYMENT: Responsible for processing and monitoring all new and continuing faculty appointments including summer teaching and research, course buyouts, phased retirement, timekeeping, and absence. Process additional jobs, one-time payments, mass transaction submissions, separations, and payouts. Create and manage professional-track job postings in Interfolio.

Required Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or related field
• Five years of professional experience in a human resources function
• Excellent communication skills, organizational skills, and attention to detail
• Demonstrated knowledge of relevant federal and state employment laws
• Demonstrated resourcefulness, with a proactive approach to identifying and implementing solutions
• Ability to thrive in and effectively manage ambiguous situations, demonstrating adaptability and sound judgment when navigating uncertain or evolving circumstances
• Proven ability to multitask, balance multiple projects concurrently, and maintain timely schedules
• Must be able to work collaboratively and independently

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required amount of experience and/or education
• Skilled in a customer-focused approach and collaborating with faculty, student, and staff
• Experience using Workday
• Experience drafting and implementing policies
• Demonstrated ability maintaining and promoting technologically advanced office protocols and process innovations
• Professional HR experience with faculty and student employment in higher education
• Understanding of UT’s employment policies, practices, and administrative structure
• Demonstrated interest in architecture, design, or fine arts

Salary Range

$65,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• May work weekends and evenings as necessary
• This position is expected to work on site at the School of Architecture but has limited opportunity for flexible work arrangements at a maximum of two remote days per week.

​Work Shift

The available work schedule is between 7:30 AM to 6:00 PM, M - F.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.