Executive Assistant to President

Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, executive search, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

OVERVIEW

We are looking for an experienced, professional Executive Assistant to join the office of the President of CAA Sports International. Reporting into the President’s Chief of Staff, this role requires an individual who is well organised with excellent attention to detail and has the ability to be one step ahead at all times.

This is a fantastic opportunity to be a part of a leading, fast paced, successful, international sports and entertainment agency. This role will work alongside an experienced group of sports professionals, agents and executives, learn how the commercial sports industry works and make a direct contribution to CAA as well as its core clients.

The ideal candidate will have an acute eye for detail and be professionally presented. They will possess excellent written and verbal communication skills, be unphased within the VIP, high profile environment and be able to operate discreetly and confidentially.

They will be proficient at diary management and be confident to own the President’s schedule. They will have the ability to set, manage and evolve the meeting cadence to optimise the President’s time.

They will be extremely responsive and communicative both internally and externally, understanding the importance of the ambassadorial role that they will play within the office of the President.

They will have experience of planning and facilitating premium events on both a small and large scale, with a keen eye for aesthetics.

The role is broad and varied and includes all the administrative support elements that you would expect and much more besides, no one day will be the same and the workload will be constant and varied.

ROLE ACCOUNTABILITIES

• Complex diary management across multiple time zones
• Proactive planning of an ever changing schedule which is subject to last minute changes on an ongoing basis
• Meeting and conference call bookings, inclusive of relevant reminders and preparation
• Preparation of clear and concise travel options
• Arrangement of travel and all expenses for both the President and Chief of Staff
• Support the Chief of Staff in all administrative tasks as directed
• Assist the Chief of Staff in the arrangement of all internal and external events
• Liaise with internal and external stakeholders, including CAA employees, business guests, clients and brand executives
• Preparing presentations as directed
• Take notes at meetings, preparing and distributing the minutes as needed
• Any ad-hoc duties as requested by management
• Responsible for covering work of the other EA in the Sports team during periods of absence

QUALIFICATIONS/REQUIREMENTS

• Strong organisational and time management skills, with excellent attention to detail
• Experience operating and supporting at C-Suite level
• Professional manner with a positive, solutions orientated attitude
• Ability to prioritise and multitask with a busy workload
• Proficient in Microsoft Office, including Microsoft Word, PowerPoint and Excel
• Ability to thrive in a fast paced environment
• Ability to work autonomously and within a team
• Excellent verbal and written communication skills
• Strong confidential work ethic
• Experienced and at ease in the VIP and high profile environment Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.