Office Coordinator

With Intelligence is seeking a highly organised and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for ensuring the seamless daily operations of our office and supporting the wider team in their day-to-day tasks. The ideal candidate will be self-motivated, a strong communicator, and able to multitask with ease in a fast-paced environment.

Responsibilities

• Office-based role working from Monday to Friday, with working hours available for 8:30 - 17:00 or 9:30 - 18:00.
• Ensuring a welcoming and well-presented reception area is maintained at all times.
• Manage the daily upkeep of the office, including organisation of supplies, coordination of cleaning services, and addressing maintenance issues.
• Answer and direct all incoming phone calls and emails, providing high-quality customer service to clients and customers alike.
• Coordinate meetings and calendars for multiple executives and teams, ensuring scheduling conflicts are minimised and deadlines are met.
• Maintain and update office files and confidential information with care and accuracy.
• Oversee and manage the office's administrative functions, including records manag...