Business Assistance Lead

Farfetch is a leading global marketplace for the luxury fashion industry. The Farfetch Marketplace connects customers in over 190 countries and territories with items from more than 50 countries and over 1,400 of the world’s best brands, boutiques, and department stores, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a global marketplace.

FINANCE

We're a diverse team who partners and supports the business to enable delivery against our strategic and financial goals. All of our functions have an instrumental role within Farfetch to drive forward a financially sustainable business, ensuring we set the guardrails for financial control and enable financial performance.

LONDON

Our London office is located in Old Street, London’s tech hub, and is home to a wide range of teams. Our open space is ideal for collaborative work and sharing ideas. We also have a large outdoor terrace, which is the perfect spot to have a team lunch or host events.

ROLE

The Business Assistance Lead will support two Senior Leaders with extensive diary management, travel bookings, inbox management, general administration, and project coordination. The ideal candidate will have a background working with the Legal or Finance teams and perform well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practices and new ideas to the role. You will have a strong background working in a diverse environment that is high-energy and service-driven.

• Proactive diary and correspondence management whilst navigating different time zones
• Manage and filter incoming emails and flag priority items where necessary
• Manage all travel, accommodation, and preparation of itineraries
• Manage expenses, log and keep track of receipts, invoices and manage PO’s
• Proactively prepare agendas in advance of key meetings and take minutes/ presentation support as and when required, working with the highest levels of confidentiality
• Operational ownership for Senior Leaders' projects including the organisation of regular global team meetings and team training as well as organising team events
• Attending some meetings on behalf of the Senior Leaders and feedback actions as appropriate
• Ensure general understanding and adhere to all FARFETCH Policies
• Proficient at developing, implementing, and maintaining procedures and processes
• You have a flexible approach to work and enjoy working in a busy multi-national environment
• Line management responsibility for more junior members of the Business Assistant community as appropriate
• Active member of the Business Assistant community and cover for other assistants on a regular basis

WHO YOU ARE

• Have extensive Executive Assistant experience supporting C Level and VP level stakeholders
• Confident in using Gmail, Google Docs, Google Drive and Microsoft Suites
• Proficient in Budget Planning
• Experience in Event Planning
• Capable of working calmly under pressure
• Exceptional degree of accuracy and attention to detail
• Ability to influence in a positive and enthusiastic manner
• Strong experience in internal and external stakeholder management
• You can demonstrate confidentiality and discretion at all times
• You are committed to success and have the passion to make it happen

REWARDS & BENEFITS

• Employee Pension Scheme
• Flexible Benefits Program
• Health Insurance & Critical Illness cover
• Flexible work environment

EQUAL OPPORTUNITIES STATEMENT

• FARFETCH is committed to being an inclusive workplace where diversity in all its forms is celebrated. We make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law, physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances. If you require special accommodation, please let us know.

The Business Assistance Lead will support two Senior Leaders with extensive diary management, travel bookings, inbox management, general administration, and project coordination. The ideal candidate will have a background working with the Legal or Finance teams and perform well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practices and new ideas to the role. You will have a strong background working in a diverse environment that is high-energy and service-driven.